L’Organisation Mondiale de la Santé recrute un Logistics Assistant pour 6 mois (Offre en Anglais) Retour vers les opportunités

Objectives of the program:

The objective of the Administration and Finance Department (DAF) is to optimize the implementation of WHO’s global health mandate through establishment and monitoring of effective and responsible management, administration and supportive policies, systems and services and to promote a collaborative working environment and ensure prompt financial, Programme implementation and monitoring and efficient distribution of resources in support of WHO’s leadership role in international health.

The Administrative Services Unit, under DAF also ensures adequate support to EMRO Programmes, and manages and supports the delivery of meetings and trainings facilities and services for EMRO.

Purpose of the position:

To provide timely and efficient support to all programmes in the Eastern Mediterranean Regional Office (EMRO) for the implementation of all logistical activities linked to meetings organization, as well as provide support and coordinate the organization of training activities and meetings organized by the Administrative services Unit (ASU) in Tunisie.

Organizational context:

The incumbent is a team member. Work is assigned with general or specific instructions and performed in accordance with WHO Manual, financial rules, regulations and procedures. The incumbent seeks clarification from the originator and/or guidance from the supervisor. Work is controlled for meeting expectations and compliance with instructions, procedures and meeting deadlines. Work is assigned by supervisor who gives guidance on non-routine matters. Routine tasks are performed independently and some degree of autonomy is also present in matters relating to office procedures. Complex assignments are reviewed in progress at the discretion of supervisor. Established procedural and office guidelines are available, but where guidelines are incomplete, some interpretation may be required to determine a course of action or approach to work where precedents may not exist.

The succesful candidate tasks are:

• To provide the necessary support to the organization of meetings and trainings workshops in Tunisia.
• To ensure logistics (hotel and travel arrangements) of the participants.
• To conduct and arrange the meeting of participants at the airport
• To apply to the Ministry of Interior for visas and act as focal point for visitor enquiries.
• To prepare the relevant meeting documentations and provide secretarial support to multiple professional staff in the meetings area and to other professional staff on the team or in the Centre as required.
• To screen all incoming correspondence, documents and reports related to the activities organized by the Centre, identify important correspondence, requiring urgent attention, ensure proper and prompt distribution and/or circulation, verify and collate inputs from various units for the preparation of documents and information, within set deadlines.
• To review all outgoing correspondence for accuracy of information, format and editorial practices, pay particular attention to be signed by ASO as well as to documents submitted for approval, in line with delegated authority.
• To draft/prepare general correspondence, notices etc, referring to supervisors or units on technical issues during supervisor absence, prepare briefs or notes on matters for which he/she is responsible.
• To ensure correct application of instructions particularly as regards to technical units responsibility in initiating administrative action related to budget, finance, supplies, personnel, project agreements and exchange of letters.
• To act as focal point for visitors, host government and other ministries. Act as focal point for logistics during the preparation and venue of the meetings

Annual salary: (Net of tax) Dinars 19533 at single rate