Logistics Intern – WWF Retour vers les opportunités

Position title:  Logistics Intern

Reports to: Operation officer

Location: Tunis; Tunisia

Date:December 2023

Background : 

WWF is one of the world’s leading biodiversity conservation organizations; its mission is to halt the degradation of the planet’s natural environment and build a future in which humans live in harmony with nature. 

WWF began operating in Tunisia in 1994, and implements the WWF conservation program throughout the North African region to safeguard natural environments and the species that live in them, promote sustainable lifestyles, train decision-makers, support citizens in their efforts to reduce their ecological footprint, and contribute to the environmental education of young people.

• Working Relationships

Internal: the Logistics Assistant reports to and works under the direct supervision of the North Africa operation officer and in close collaboration with the finance, administration teams, and the projects’ teams at WWF NA.

External: External partners, including suppliers.

• Detailed Duties and Responsibilities

Assets management. 

• Regularly checks the good condition of the fixed assets owned by WWF including and not limited to vehicles, furniture, computers…etc; 
• Follows-up the use of the WWF assets and reports on all changes (e.g. stock tacking and tracking); 
• Monitors maintenance of the office equipment ensuring timely repairs when required; 

Fleet management

• Verifies the monthly vehicles report (vehicle usage and fuel usage logs) and preparation of the logistics monthly report; 
• Oversees and ensures proper maintenance and management of vehicles e.g. repair, maintenance, monthly mileage check, usage purposes as well as licenses and insurance coverage; 
• Follows-up of accidents/incidents with the police, informing insurance company, prepares and sends all relevant documents; 
• Follows-up of the list of duties: logbook; 

Inventory management 

• Follows-up inventory and updates in case of purchase, transfer, donation and written off in the Inventory Registration Database based on the ID form previously prepared/updated; 
• Verifies the labeling of all property goods in conformity with the inventory database; 
• Verifies and update monthly inventory list to be included in the monthly financial report; 
• Verifies the state of the property goods and recommends maintenance/reparation or declassification; 
• Prepares the annual depreciation inventory lists related to office equipment and submit to the line manager; 

General Administration support 

• Fills any document relating to logistics, according to WWF procedures; 
• Plays an active role in the preparation of the WWF seminars and workshops (i.e., logistical support, venue set up, transport arrangements, etc.); 
• Maintains administrative and logistical files with necessary confidentiality where required;

• Office specific responsibilities/tasks:  

Undertakes any additional tasks as assigned by the line manager

• Functional skills:

• Knowledge of IT tools (Word, Excel, MS Project, etc.);
• Ability to maintain office equipment and materials in permanent working order; 
• Knowledge of storage and documentation procedures;
• Ability to work in multicultural environments;

• Prior experience in the field of logistics, preferably in the NGOs sector.
• Good skills in inventory management, planning and coordination of logistics operations.
• Ability to work independently and manage multiple tasks simultaneously.
• Knowledge of regulations and standards related to logistics.
• Communication and teamwork skills to collaborate effectively with association members and external partners.
• Alignment with WWF’s core values: courage, collaboration, respect, and integrity.

If you are passionate about logistics and would like to contribute positively to an association, we would be delighted to receive your application.

• Required profile:

• Minimum BAC+2 level in the field of economics, administration management or equivalent
• Knowledge of basic IT tools
• Great capacity for adaptation and autonomy
• Relational ease and listening skills
• Demonstrate proactivity, professionalism and rigor in the execution of tasks
• The following points are assets: a driving license