Logistics and Procurements Assistant-Internews Tunisia عودة إلى الفرص

Logistics and Procurements Assistant

Internews Tunisia is looking for a “Logistics & Procurement Assistant” to support its projects in Tunisia.

LOGISTICS

This is a partially remote role, and candidates based in Tunis – Tunisia will be considered.  

This is a fixed term position, with an expected end date of December 2024 (Renewable subject to funding)

DAY-TO-DAY TASKS will include: 

• Responsible for the general office management duties including maintaining office supplies stock and tracking office inventories and assets, coordinating with building management for office maintenance and general office services.
• Responsible for direct coordination with in-country suppliers, including onsite meetings and vendor interactions as required.
• Liaise with local IT suppliers and Internews’ IT department on maintenance of Tunis office IT infrastructure.
• Support in all logistical elements of program implementation, including but not limited to organizing trainings and travel, and coordinating logistics for trainees, staff, consultants, etc.
• Support project teams in preparing logistical plans for project activities, including timelines and budget estimates when applicable.
• Preparing, tracking, and reviewing invoices, expense reimbursements, advance requests, and payment requests to Finance team ensuring proper back-up and policies are respected.
• Lead with the drafting and implementation of local contracts and purchase orders with general service and goods suppliers. 
• Support with enforcement of procurement policy for the purchase of equipment, software, and other products and services, for program teams as well as for program partners.
• Ensure that documentation such as visas for trainees, visiting consultants, and expatriate staff members, contracts, insurance, travel clearance, etc., are completed.
• Maintain accurate filing systems both soft and hard copies in the office, with documented and supported records for audit purposes.
• Complete vetting for Internews’ beneficiaries including participants, vendors and consultants.
• Create and maintain a preferred vendor matrix.
• Assist with establishing standard forms and guidelines for event planning.
• Arrange and facilitate all logistics involved in the setting up and running of trainings such as preparation of facilities, venues, and equipment (e.g., microphones, laptops, recorders, USBs, etc.).
• Significant communication and interaction with program staff and HQ Accounting, Human Resources, Global Security Team, and Grants and Contracts Departments
• Other duties as assigned.
• In all duties, an understanding of and demonstrated commitment to upholding Internews’ Core Values.

QUALIFICATIONS WE ARE LOOKING FOR

• Relevant university degree or equivalent;
• 3-5 years of relevant experience; international development experience with USAID, US Department of State, or European funding preferred;
• Ability to work and reside in Tunis-Tunisia. 
• Solution-oriented, pro-active problem solver.
• Strong organizational and interpersonal skills, reliability, and good time management skills.
• Ability to work with colleagues in different time zones.
• Strong attention to detail, problem-solving and analytical skills.
• Ability to work well with others, meet deadlines, and respond to changes in priorities.
• Ability to work with minimal supervision.
• Experience making complex travel arrangements. 
• Ability to travel to support meetings and conferences as needed. 
• Proven interpersonal and networking skills with international organizations and donors.
• Fluency in English is required. 
• Proficiency in Arabic and/or French