LOGISTICS AND ADMINISTRATION ASSISTANT-Première Urgence Internationale Retour vers les opportunités

1. FINANCE MANAGEMENT

• Responsible for cashbox management and cash payments 
• Responsible for cash advance management 
• Ensure the availability of cash 
• Participate in the preparation of all bank payments  
• Responsible for the cash books and bank account books for Tunis Coordination under the supervision of FAM • Ensure a proper voucher archiving system (hard and soft copies) at coordination level 
• Ensure proper financial management in respect of PUI procedures, local financial and tax regulations • Participate in internal and external audits preparation 

2. HR ADMINISTRATIVE MANAGEMENT 

• Gather all the documents needed in national staff HR files  
• Prepare the HR Database of Tunis (collect all supporting documents (leave requests/advances forms/PoA), prepare the attendance sheets) and send it to FAM on a monthly basis respecting the deadline 
• Responsible of following up Tunis staff leave requests and updating the leave planner 
• Participate in the recruitment process: lead the first selection of the applicants, arrange the technical tests and interviews, send the job offer and contract under the supervision of FAM, lead the briefing schedule • Ensure a proper and complete archiving system (electronic and hard HR files) 
• Support in the HR management of the local staff in Tunisia, in respect with the local labor regulations • Prepare the files related to the expatriates’ visa and residency in Tunisia and support the FAM in the process 

3. ADMINISTRATION 

• Ensure the payment of Social security and Taxes to the Administration in Tunisia respecting the deadline • Support the FAM in PUI annual registration process and with the authorities in Tunisia 
• Ensure the translation of official documents if needed 
• Provide secretariat support for writing official letters when needed 

4. LOGISTICS MANAGEMENT 

Procurement 

• Assist in preparing all necessary documentation for handling procurement of goods and services for Tunis office as assigned by the Logistics Officer and in accordance with PUI rules and regulations 
• Liaise with PUI suppliers and service providers in Tunisia to request quotes, follow up on offers to ensure timely and safe delivery of goods and services 

Stock and assets  

• Manage the delivery of purchased stock and asset items to Tunis PUI Office arranging and optimizing their transport with suppliers 
• Ensure all IT and communication equipment are kept functional and properly serviced 
• Handle a quaterly audit of Stocks and Assets in Tunis premises 

Documentation and reporting 

• Assist the LO in collecting data for monthly logistics reports 
• Perform other related duties requested by the LO 
• Support the department in the preparation of internal and external audit as requested by LO 

Driving of staff 

• Is responsible to drive PUI staff members, following PUI Movements SOPs, PUI Drivers’ Code of Conduct and  Tunisian traffic laws and regulations 
• Handle pick-ups / drop-offs of expatriate staff and visitors at the airport or facilitate the liaison with local taxi  drivers 

In general, the collaborator has to remain flexible and to perform other duties as required for the good running of the  mission. 

NB: This job description may be subject to modifications in the future, depending on the evolution of the activities. These  modifications will then be defined and discussed between the collaborator and PUI

PUI’s capacity to ensure the protection of and assistance to migrants, refugees, IDP’s and other persons of concern depends  on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation PUI’s values and Code of Conduct, Child Rights Safeguarding Policy, and prevention of sexual exploitation, abuse and harassment. PUI does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. PUI conducts thorough and comprehensive background checks and reference checks as part of the recruitment process. PUI is committed to achieving workforce diversity in terms of gender, race, nationality and culture. Individuals from minority  groups and persons with disabilities are encouraged to apply. We are committed to achieving a balanced gender distribution  and therefore encourage women to apply. All applications will be treated with the strictest confidence.  The Collaborator certifies to have read, understood and agreed to this job description. Any non-respect of rules and responsibilities mentioned above in the Job Description, might be assimilated to a professional  fault and could lead to any kind of sanction.  

PUI’s capacity to ensure the protection of and assistance to migrants, refugees, IDP’s and other persons of concern depends  on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation PUI’s values and Code of Conduct, Child Rights Safeguarding Policy, and prevention of sexual exploitation, abuse and harassment. PUI does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. PUI conducts thorough and comprehensive background checks and reference checks as part of the recruitment process. 

PUI is committed to achieving workforce diversity in terms of gender, race, nationality and culture. Individuals from minority  groups and persons with disabilities are encouraged to apply. We are committed to achieving a balanced gender distribution  and therefore encourage women to apply. All applications will be treated with the strictest confidence.  

The Collaborator certifies to have read, understood and agreed to this job description. 

Any non-respect of rules and responsibilities mentioned above in the Job Description, might be assimilated to a professional  fault and could lead to any kind of sanction. 

JD Log Admin Assistant_TUN_FAC