Logistic Officer – ACTED عودة إلى الفرص

Assignment

Under the supervision of the Area Coordinator, the Logistic Officer is responsible for overall supervision of Logistic department (including Procurements, Fleet, assets follow ups, communication/IT, stock/Warehouse and movement facilities for staff in ACTED area of intervention.

accountable to:

Under the authority of:

Country Logistics Manager

Responsible for:

Overall management/supervision of procurements, Fleet, assets follow ups, communication/IT, stock/Warehouse and movement facilities.

Working Relations

Internal Relations:

CFM, CLM, HR Manager,  Finance Officer, PMs…

External Relations:

Suppliers, contractors

Other NGOs Logistics team working in the area

Functions

Staff management:

• Follow up the performance and work progress of Logistics Assistant on daily basis;
• Update the weekly & daily work plan of Logistics department and report accordingly to Country Logistics Manager;

 Procurements:

• Follow-up procurement & supplies for the area in coordination with the country office in Tunisia/Libya.
• Check deliveries follow-up of each procurement contracts;
• Procure all projects and office logistical requirements based on ACTED procurement guidelines.
• Communication with field office(s) via e-mail, skype or cell phone in order to provide on time procurement supports.

Transport:

• Make separate binders for each vehicle and filing all necessary documents (i.e. copy of rental car contract, copy of fuel slips, with all bills and documents, car monthly log book, fuel consumption follow up, accident form with attached documents etc.
• Creating a binder for all vehicle fuel consumption report;
• Ensuring all vehicles are in good condition and ready for use;
• Organize the driver duty schedule and ensure the movement of board is filled in regularly
• Follow up of staff movement between Area and capital offices;
• Supervise the fuel consumption of each car and report directly to Country Logistics Manager
• Provide the monthly report to Capital logistics department and file copy of fuel consumption report in “Transport follow up” binder.

Stock/Warehouse Management:

Supervise Logistics assistant to:

• Ensure all commodities and goods are well organized in the stock by project/program
• Ensure all commodities and goods have stock cards and registered in “Stock Situation Report”;
• Ensure all commodities for stock commodities IN/OUT have “Stock Request” form, “Waybill or Reception Voucher” and properly recorded in “Stock Cards” and “Stock Situation Report”;
• Ensure the tidiness and well protection of goods/commodities in stock and monthly stock inspection form is filled in by (non-logistic member) regularly;
• Ensure the safety and security of stock/Warehouse and ACTED commodities/goods within stock; – check the fire extinguishers are in working condition in stock, control the entrance and exit door locks etc.)

Asset Follow ups/IT support:

• Ensure all ACTED assets are registered and codified with numbering (refer to ACTED Log Manual for details);
• Ensure that asset is given to users, after completion of “Asset Reception Form”;
• Make sure ACTED assets are all in good condition (Motorized assets, office assets, projects tools, office/guest house assets/items. etc.).
• Ensure that e-mail, and IT equipments are functioning properly

Filing/Reporting

• Send monthly reports to Country Logistics Manager which Includes – (Fuel consumption report, asset follow up, stock situation report, Communication report);
• Create separate binders for each reporting documents and file in line with Logistics Filing procedures.