Logistic Manager – Première Urgence Internationale (PUI) Retour vers les opportunités

General Context :

Libya, a mostly desert and oil-rich country with an ancient history, has more recently been known for the 42-year rule of the mercurial Colonel Muammar Gaddafi – and the chaos that has followed his departure (BBC, 2019). The country has splintered, and since 2014 has been divided into competing political and military factions based in Tripoli and the east. Among the key leaders are Prime Minister Fayez Sarraj, head of the internationally-recognised government in Tripoli, Khalifa Haftar; leader of the Libyan National Army, which controls much of eastern Libya; Aghela Saleh, speaker of the House of Representatives based in the eastern city of Tobruk; and Khaled Mishri, the elected head of the High State Council in Tripoli. Islamic State group briefly took advantage of the conflict to seize control of several coastal cities including Sirte, which it held until mid-2017. It retains a presence in the desert interior (BBC, 2019).

Humanitarian consequences:

Seven years of instability and insecurity have taken their toll on the wellbeing of many children, women and men in Libya. Each passing year people struggle to withstand the impacts of the crisis that has destabilized the country, put them in harm’s way, driven up food prices, and ravaged the economy. To date, the crisis in Libya is characterised by violations of international humanitarian and human rights law, restricted access to safety and freedom of movement, forced displacement, severity and pervasiveness of gender-based violence. All parties to the conflict have committed breaches of international law including torture, unlawful killings, indiscriminate attacks, abductions, kidnapping, disappearances and the forceful displacement of people. The number of people with mental health and psychosocial problems increased substantially as a result of the conflict, including severe psychological distress for the conflict affected population, as well as the contamination from explosive hazards affecting human security and access (Protection Working Group, 2018). Approximately half of the people in need of humanitarian assistance are Libyans. Conflict affected refugees and migrants in or transiting through the country make up the other half. The majority of people in need are found in highly populated urban areas in the Western and Eastern regions of Libya. However, people with the most critical and severe needs are located in the southern mantikas2 of Murzuq, Sebha and Alkufra, and the coastal mantika of Sirt (HNO, 2019). An estimated 823,000 people, including around 248,000 children, are in-need of humanitarian assistance in Libya as a result of persisting political instability, conflict and insecurity, the breakdown of the rule of law, a deteriorating public sector and a dysfunctional economy. People in-need of assistance include internally displaced persons, returnees, non-displaced conflict affected people and host communities, and refugees1 and migrants (HRP, 2019).

Benghazi

In late 2017, suffering from armed combats for several years, Benghazi area was hosting about 45.000 internally displaced people (IDP) coming from different areas in Libya, and 147.000 returnees. Benghazi appears to be, with Tripoli, one of the two main cities to host the more IDPs. Otherwise, while the political situation in Libya remains tumultuous, new patterns of displacement are occurring, with a growing trend of returns reported in the East, and especially in Benghazi. Benghazi and its surroundings appear to be particularly vulnerable locations due to the high damage inflicted by three years of heavy clashes. The tensions between the Tebu and the Zway tribes seriously affects the health system and the access to basic services. Tribe communities, when they are a minority in the area, are suffering from segregation in most of Al kufra’s institutions, including health care facilities. This occurs in a context of underdevelopment and poverty that exacerbates the impact of the conflict on the population in the region. Indeed, this area has been suffering, even before the conflict, from a poor investment from the central government. However, few information are available on this area and its humanitarian needs due to a poor, if not almost inexistent, presence of NGOs.

4   Provide life-saving assistance by ensuring a safe and dignified access to health services as well as an access to clean water, basic sanitation facilities and hygiene items for the affected families in Detention Centers.

4   Improve the quality of the health services provided to the people through the national health facilities.

4   Deliver comprehensive primary health care services through different levels of interventions, including outreach activities, capacity building, improvement of existing services, community based approach, and preventive actions via hygiene and health promotion education.

4   Title: Provision of life-saving health services for vulnerable communities in Eastern Libya. (Funded by ECHO).

4   Title: Life-saving assistance to People of Concern in Detention Centers located in East of Libya (Pillar 1) and Assistance to Internally Displaced Persons (IDPs) and IDPs returnees in Libya (Pillar 4). (Funded by UNHCR).

4   Title: Evidence based NCD Care: A Model for PHC in Libya (NCDPHC-Libya). (Funded by EU- CDC-UK)

2.   Supply chain: Ensures the good management and documentation of all the supply chain activities necessary for the functioning of the coordination in Tunis and for programs’ implementation in Libya, on a timely and good quality basis, in compliance with PUI procedures and donors’ guidelines.

3.   Assets and premises: Ensures the good management of all equipment and premises at base level in compliance with PUI procedures and donors’ guidelines.

4.   Security: Ensures the implementation of PUI security guidelines at Coordination level regarding premises, communication and transportation means (including staffs / vehicles’ movements plan).

5.   Coordination, reporting and dissemination of information: Ensures that all reporting tools are used, information compiled and disseminated accordingly.

4 Under the supervision of the Logistics Coordinator participates to the supervision and the management of the Logistics department.

4 Ensures that the planned objectives are achieved by the Logistics department and leads the yearly collaborator’s appraisal.

4 Participates to the hiring process of any Collaborator within the logistics department with the support of the admin team.

4 Contributes to the decision making process regarding any collaboration contracts within the logistics department with the support of the Finance/Admin Manager and under the supervision of the Logistics Coordinator.

4 Ensures compliance with PUI Internal Rules and Procedures at a Coordination level (Coordination’s files and bases’ files to be validated in Coordination). He makes sure that sure that procedures, process (Vehicle rental, compound access etc…) are known and respected.

4 Ensures or delegates responsibility for the integration of new Collaborator within the Logistics department, ensuring the project context, relevant tools and procedures, and PUI policies are well understood.

4 Identifies needs and completes training programs for logistics department’s Collaborators (organizational support, methodology, technical support as the case may be organization of training sessions…).

4 Prepares the job profiles of Logistics collaborators under his/her immediate supervision.

4 Ensures that HR documents (attendance sheet, leave request, leave plan.) are communicated to the Administration Manager on time and as per PUI regulations.

4 He/She is the focal point for any supply issue.

4 Assists Logistics Coordinator in the preparation of the forecast needs regarding the procurement activities at Coordination level. Meets weekly with PMs and the Deputy FieldCo to ensure the good understanding of needs and the preparation of the procurement dossiers and purchase follow-up (shares the Purchase Request follow-up at base level during each meeting).

4 Ensures the supply chain is efficiently working at base level and makes sure it is coordinated with BGZ and the Coordination logistics department.

4 Facilitates the entry of imported goods (drugs and medical equipment) inside the country, in close collaboration with BGZ and TUN colleagues.

4 Leads the drafting and update of all procurement plans and any other procurement follow-up tools at base level and coordinates with the LogCo for all Supply Chain-related analysis and decisions.

4 Ensures that all the procurement activities are implemented at base level in compliance with PUI procurement procedures and donors’ guidelines, and are properly documented and archived in both hard and soft copy (electronic archive on Dropbox).

4 Ensures that all the storekeeping activities are implemented at base level in compliance with PUI storekeeping procedures and donors’ guidelines, and are properly documented.

4 Ensures the organization of all transportation means at base level, notably by prioritizing the requests on a weekly basis and implementing a proper follow-up of their use.

4 Ensure that relationships with suppliers are monitored.

4 Ensures all assets affected to base are properly identified and registered in compliance with PUI and donors’ procedures.

4 Ensures the good use and maintenance of all assets at base level in compliance with PUI procedures and following manufacturers’ user manual or internal user manuals if necessary.

4 Monitoring and maintaining computer system and network and resolving computer issues: install and configure computer hardware operating systems and softwares, replace computer parts if needed, conduct electrical safety checks.

4 Ensures the proper maintenance of all the premises at Coordination level.

4 Participates to premises’ administrative management with Fin/Admin Manager support and under Logco’s supervision

4 Ensures all the energy means necessary at base level are available and are managed in compliance with PUI procedures

4 Testing and evaluating new technology.

4 Ensures that all the rented vehicles are properly maintained and roadworthy and always clean.

4 Vehicle movement planning

4 Ensures the proper ordering, dispatch, use and follow up of logbooks.

4 Ensures that all fuel consumption and mileage data are monitored, consolidated, analyzed and reported for each vehicle

4 Checking and maintenance of med kit and emergency equipment are always in place.

4 Preparation of the monthly fleet reports of rented vehicles ensure the submission to the line ma nager regularly and timely manner.

4 Ensures all are properly equipped in compliance with PUI security guidelines (hibernation/1st aid kits, extinguishers…).

4 Ensures that all transportation means at base level are equipped and used in compliance with PUI security guidelines.

4 Participates under the supervision of Logco and HoM to the base security plan review and to the context follow-up.

4 Liaises with Admin Department to better organize logistics Department finance needs.

–     Assist the Logco to ensure the management of the budget under logistic department’s responsibility and its compliance with PUI and donors’ guidelines and project work plan.

–     Ensures budgeted action plans are prepared at the beginning of the project and that they clearly reflect the project’s work plan and provides relevant monthly forecasts in the Financial Follow up (FFU)

–     Analyses and proposes solutions of budget reallocation if needed

–     Is responsible for the eligibility and good utilization of funds allocated to the activities under his/ her management

4 Ensures good coordination between the Logistics Coordination in Tunis and Logistics Department in Benghazi and Al-Kufra.

4 Ensures the proper dissemination and archiving of all Log Department documents, in compliance with PUI/Donors procedures

4 Implement all the necessary countermeasures to counter the particular security, logistics, and humanitarian context, and quickly in response to new constraints (security, logistics etc…).

In General, the Collaborator has to remain flexible and to perform other duties as required for the good running of the mission.

NB: This job description may be subject to modifications in the future, depending on the evolution of the activities. These modifications will then be defined and discussed between the Collaborator and PUI

External: suppliers and other humanitarian actors.

4   Result-oriented,able to work independently while taking initiatives and showing a sense of responsibility

4   Good brainstorming, analytical (discernment, pragmatism) and trouble-shooting skills

4   Adaptability, practical sense & ressourceful.

4   Committed, Proactive, Flexible to the needs of the team and organization

4   Organization, Management of priorities, rigor and respect of due dates.

4   Great ability to listen and to negotiate.

4   Sense of diplomacy and openness of spirit

4   Ability to remain calm and level-headed, manage affairs professionally and with maturity

4   General ability to resist stress and in unstable circumstances particularly (travels between bases)

4   Strong commitment to humanitarian values

4   Analytical, Problem solving and leadership skills

        employed with a Fixed-Term Contract of 3 months

Monthly gross income: From 4,201 TNd to 4,915 TND according to the professional experiences

4   Paid Leaves Policy  : 2 Days per month