Grants Coordinator-OXFAM عودة إلى الفرص

ABOUT US

Oxfam is a global movement of people working together to end the injustice of poverty. This means that we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 21 organisations (affiliates) plus the Oxfam International Secretariat, all working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. All our work is led by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.

Oxfam Novib “Country” is looking for one (1) “Grants Coordinator”

CONTEXT

Description of Protect, Systems for Enabling Environment 

The “EU system for an enabling environment for civil society – Flexible Support Mechanism” project (SEE) is a Euro 21 million program for six years founded by the European Commission in the framework of the EU System for an Enabling Environment (SEE) for Civil Society. It aims at improving civil society partners’ capacity and ability to detect and respond to situations of a deteriorating enabling environment, as well as strengthening positive developments. 

The Program will establish a Flexible Support Mechanism with Financial Support to Third Parties to respond to the need for flexible and timely financial support for civil society in situations changing enabling environment. Different typologies of funding will be available to Civil Society Actors (CSAs) in the 86 EU SEE countries across four regions worldwide (MENA, Sub-Saharan Africa, Americas and The Caribbean, Southern Neighbourhood). The project includes a Linking and Learning component as a key component of the action for building solidarity and a continued source of learning to support civil society actors’ efforts in jointly defend civic space and strengthen the enabling environment, the action’s L&L strategy will be co-developed with CSAs. 

OBJECTIVE OF THE POSITION

The Grant Coordinator provides leadership in the assigned grant-funding modalities and ensures high quality contracting and grants administration. The role includes overseeing the assigned grants contracting process, coordinating tracking and monitoring of grant data and metrics; and ensuring grantee compliance and support within the entire grant process. The Grant Coordinator shall act as an expert of SEE for all aspects of the grant making process including all grant administration policies, systems, and documentation to ensure compliance, incorporate best practices, and ensure excellent controls.

The Grant Coordinator is a member of the Program Management Unit (PMU) of the SEE program. The Grant Coordinator will work closely with the other Oxfam SEE grant coordinator as well as the grant coordinators of the other Consortium.

KEY RESPONSIBILITIES

1. Develop and update grantmaking guidelines and processes;
2. Oversee and guide both pre- and post-contracting activity for SEE;
3. Ensure effective post contract grant management including collection and assessment of reports, follow up and communication with grantees; ensure scheduled payments to grantees, and liaising with grant officer to ensure seamless grantee management and communication; 
4. Ensure grant administration policies and processes are responsive to SEE needs, and adapted as needed;
5. Identify, track and resolve compliance issues related to donor and SEE contractual obligations and standards;
6. Oversee and maintain systems to track grant metrics in line with SEE reporting requirements; 
7. Carry out grant portfolio reporting, monitoring and evaluation;
8. Carry out grants and financial data reconciliation and preparation for reports, audits and other SEE reporting as needed;
9. Administer SEE policies and procedures in accordance with country and organizational guidelines; 
10. Supervise and support PMU colleagues in carrying out grant program and accountability assessments;

WHO ARE WE LOOKING FOR?

• At least 5 years of experience with large scale grant management; 

• Knowledge of grant funding policies and procedures and applicable country/ national regulations; 

• Knowledge of and affinity with civil society strengthening, social inclusion, lobby & advocacy;  

• Academic background (MA level) or similar in international business administration or fund management; 

• Administrative project management skills and ability to make administrative/procedural decisions and judgments; 

• Ability to analyse budgetary line items for compliance with budget guidelines;  

• Excellent ICT skills (Microsoft Office and platform database); 

• Organizing and coordinating skills; ability to perform complex tasks and to prioritize multiple tasks and responsibilities;  

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a multicultural environment both orally and in writing;  

• Excellent written and verbal English; other languages like Arabic or French desirable.

• You have a valid permit to reside and work in Tunisia. Even if you work remotely.

WORKING AT OXFAM NOVIB

• All our work is guided by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality. 
• At Oxfam Novib, we work according to the Feminist Principles – Oxfam Policy & Practice.
• Oxfam Novib is based on the power of difference. That is why we aim to attract a diverse mix of talented people who share our standards, values and principles, and who are committed to prevent and eliminate any type of misconduct. 
• We have an active policy against sexual harassment, exploitation and abuse, any form of abuse of power or lack of integrity and financial misconduct. This subject will be covered in our application and selection process.

ADDITIONAL INFORMATION

• Do you believe that this is the job you are looking? Then we would love to meet you! Please send your resume and cover letter.

 Only applications received before the closing date “28 July 2024” and submitted via our application portal will be considered.

• This job opening is posted internally and externally, simultaneously. Internal candidates are given preference if they are sufficiently qualified or can be obtained in short term. We believe it’s important in our organization that our employees are offered maximum opportunities for growth in new themes and competencies. Priority for internal candidates supports this.
• At the time of a contract offer, it is necessary for Oxfam Novib to request valid references. Our candidates will be subject to appropriate screening checks, including criminal records and terrorism, financial checks or integrity screenings/references.
• Oxfam Novib reserves the right, to its sole discretion, not to make agreements regarding this job opening, make an agreement in a lower level, or make an agreement with an amended job description.