Libya Finance & Operations Manager-USIP عودة إلى الفرص

Description

Who We Are

Peace is our commitment. The United States Institute of Peace represents the American people’s shared values and commitment to peace worldwide. We know that Peace is Security – it advances both U.S. and international security by preventing, managing, and mitigating violent conflict.

We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts worldwide. Together we tackle the most challenging problems and hold fast to the possibility of a more peaceful world. To learn more about USIP programs and job openings, go to https://www.usip.org/about/careers.

If you have a passion for making the world a better place and want to have a front-row seat on the world stage, USIP is the place for you.

Summary

The Finance and Operations Manager will provide day-to-day support in finance and operations functions for USIP’s Libya projects.

This is a full-time Host Country National Personal Services Contractor position based in Tunis, Tunisia. The Manager will be supervised by the Libya Country Director and have direct reporting to USIP Finance in the Headquarters office.

Major Duties and Responsibilities

Financial Management:

• Manage USIP’s Libya Office related to finances, which includes working remotely (online) with USIP HQ to systematically record and track all office expenses, local payments, and related budgetary matters.
• Prepare monthly reporting on all cash flow and Libya Office accounting, which may include reconciliation reports as requested by USIP HQ.
• Prepare regular international fund transfer requests in coordination with USIP HQ and Country Director.
• Process and disburse local travel voucher reimbursements for field office staff.
• Ensure compliance with USIP finance, procurement, and operations policies as well as Government of Libya regulations or regulations, wherever program activities may take place.
• Review vendor invoices to ensure adequate documentation and allowability, and process local payments when required.
• As necessary, visit prospective contractor and local implementing partner offices to verify information submitted in the financial management assessment form and financial reports are factual and verify their financial and procurement processes.
• Coordinate process for review of requests for payments and invoicing and expense reports in coordination with HQ support team to ensure compliance with USIP and finance and accounting policies and procedures.
• Maintain and track list of Value-added Tax charges on purchases and contracts.

Operations Management:

• Increase efficiency by enhancing operational procedures and systems through understanding workflows and business processes.
• Support key HR operations including the recruitment and hiring processes, performance reviews, personnel actions, staff training and HR related regulatory compliance in coordination with HQ HR.
• Manage operational contracts for the Libya team, with guidance from the Libya Country Director.
• Participate in monthly meetings with HQ Finance teams.

Compliance:

• Coordinate HQ Finance and Operations to ensure up to date regulatory filings and requirements.
• Coordinate process for review of requests for payments and invoicing and project expense reports in coordination with HQ support team to ensure compliance with USIP and finance and accounting policies and procedures.
• In collaboration with the Country Director, support raising contractual issues or any compliance concerns with appropriate escalation to GCA and appropriate HQ staff.
• Ensure standard operating internal controls are established and implemented in accordance with the USIP Operations Manual, USG rules/regulations and the terms of interagency agreements.

Administrative Management:

• Manage and maintain Libya Office inventory list of office supplies, equipment, and furniture in accordance with USIP inventory policy.
• Serve as the focal point for the Libya Office in ensuring knowledge management and record retention is carried out, this includes collecting and archiving all partner documents amongst other key documents on SharePoint.
• Assist vendors with the completion of their vendor enrollment in USIP’s financial system.

Procurement Management:

• Ensure that goods and services are contracted in accordance with federal rules and institute policies and procedures.
• Work closely with the program team and Finance office to support contract opportunity competitions, organize technical committee meetings and help document the selection.
• Review contract budget submissions by prospective implementing partners and other vendors to ensure it is accurate and reflects local rates.
• Coordinate with HQ to develop financial benchmark guidelines for recurring expenses so that the budgets submitted by prospective implementing partners can be evaluated for costs.
• Provide feedback on implementing partners monthly and quarterly financial and progress reports.

Perform other duties as assigned.

Qualifications:

In order to be considered for the position, candidates must be a Tunisian national or resident and meet the selection criteria listed below. Applicants are encouraged to demonstrate how prior experience and/or training address the following selection factors through a Cover Letter and detailed Curriculum Vitae:

• Bachelor’s degree in business administration, Economics, Finance, or any other related fields.
• Certification in utilizing financial management systems such as Quick Books, etc.
• Advanced accounting and/or procurement/acquisition qualifications are strongly preferred.
• Four (4) years of financial and procurement management.
• Experience in an international organization and/or US-government funded organization is a plus.
• Previous knowledge on pricing of goods and services in Libya. Experience working in Libya is a plus.
• Strong understanding of procurement policies and procedures, including understanding of Federal Acquisition Regulations (FAR).
• Excellent organizational, time management and communication skills (oral and written), ability to liaise with internal staff, external partners, and vendors.
• Excellent record-keeping skills and attention to detail.
• Proficiency in Arabic and English, both written and oral required. Proficiency in French is preferred.
• Proficient in Excel and other Microsoft software.