(Offre en anglais) Le Haut Commissariat aux Droits de l’Homme recrute un national ‪Assistant‬ Administratif Retour vers les opportunités

UNV Assignment Title : Administrative Assistant

Type of Assignment: National UN Volunteer  /X/

Project Title :  N/A

Duration: 5 Months

Location, Country: Tunis, Tunisia

Expected Starting Date: As soon as possible

Brief Project Description:
In January 2011, Tunisia became the first country in the Middle East and North Africa (MENA) region to change its autocratic regime through a largely peaceful revolution, paving the way to the regionwide movement that has become known as the “Arab Spring.” Following this historic transformation, an assessment mission was rapidly dispatched to Tunisia by the Office of the High Commissioner for Human Rights. The mission presented the Transitional Government of Tunisia with a number of recommendations on how OHCHR could assist national efforts in the establishment of an open and democratic society. On 13 July 2011, in response to the request by the Government of Tunisia, OHCHR established a Country Office with a full mandate to protect and promote human rights

Host Agency/Host Institute: OHCHR Tunis

Organizational Context:

The administrative and logistic assistant will provide administrative and logistic assistance to OHCHR Tunis colleagues to ensure that routine services and activities within the administrative and logistic domain are properly implemented. Subject to the nature of the task/assignment in hand, s/he will receive regular guidance from the Administrative and finance assistant.

As per specific instructions, the UN Volunteer may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives. The nature of certain administrative tasks requires discretion and confidentiality as per OHCHR standards and practices. The UN Volunteer’s workload and the assignments will remain under constant scrutiny and direction of the supervisor. The administrative and logistic assistant provides support to all local activities s/he has no financial or decisional authority whatsoever.

The Volunteers is supervised by a higher level administrative position in the office and receives regular guidance and instructions from the Administrative and finance assistant. S/he maintains regular contact on a working level on routine issues with other sections. The duty of the incumbent is to support the administration and finance section in their daily work.

Type of Assignment Place: assignment with family

Description of tasks:

Under the direct supervision of the Administrative and finance assistant, the UN Volunteer will undertake the following tasks:

a. Effective administrative support, focusing on achievement of the following activities:
– Assist with drafting of correspondence/ reports
– Search and retrieve office files, and reproduce documentation and background material for  reference and action by the supervisor, as and when required;
– Following instructions from the supervisor, assist in  logistic and administrative arrangements for  seminars, workshops, and briefings that may be required
– Any other responsibility deemed necessary or as delegated by the supervisor in order to meet the  level of service required by the organization

b. Effective updating of office inventory, focusing on achievement of the following activities:
– Assist in maintaining updated office inventory in an excel file

c. Effective maintenance of the office library situation, focusing on achievement of the following activities:
– Creating and updating on a regular base the office library data base
Furthermore, UN Volunteers are encouraged to:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that markthe International Day of Vulunteerism);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/Expected Output:

•  Achievement of tasks mentioned above has an impact on the efficiency and effectiveness of the OHCHR Tunis Administrative section and consequently on project activities and strengthens the capacity of the office to promote the image of UNV as an effective contributor to the development of the country.
• UNV activities supported and attended on a regular basis.
• Capacities of the Volunteer developed in the field of the position.

Qualifications/Requirements:

Living Conditions:
The UN Volunteer will be based in Tunis which is a family duty station with a wide range of services (health, education and leisure) and good living conditions

Conditions of Service  
A 5-month contract; monthly volunteer living allowance (VLA) intended to cover housing, basic needs and utilities, equivalent to TND 780; settling-in-grant (if applicable); life, health, and permanent disability insurance; return airfares (if applicable); resettlement allowance for satisfactory service.