Junior Administrative and Finance Assistants-OIM عودة إلى الفرص

Position Title: Junior Administrative and Finance Assistant

Duty Station: Tunis, Tunisia 

Classification: UG 

Type of Appointment: 6 months, Special Short Term contract with possibility of renewal

Estimated Start Date: ASAP 

Reference Code: SVNTN2021-039 

Organizational Context and Scope: 

Established in 1951, IOM is the leading inter-governmental organization in the field of migration  and works closely with governmental, intergovernmental and non-governmental partners. IOM  is dedicated to promoting humane and orderly migration for the benefit of all. It does so by  providing services and advice to governments and migrants. 

Under the overall supervision of the Resource Management officer and direct supervision of Sr  finance assistant, the incumbent will be providing support to the IOM office in Tunis in terms of  administration and finance requirements, in collaboration with finance, logistics and  procurement, HR and administration teams of the Mission. 

More particularly, the successful candidate will assume the functions and the following  responsibilities:

Core Functions / Responsibilities: 

1. Support the finance office on its daily administrative activities  
2. Contribute to assist for the smooth daily running of all administrative functions in a  timely fashion, and in accordance with the Mission’s regulations and procedures; 3. Ensure that any submitted payments are stamped appropriately and properly logged  in the register. 
3. . Prepare & Post accounting transaction to the Office and ensure that supporting  documents are complete, follow up with relevant staff.Provide general logistic  support such as photocopying and scanning documents, vouchers prepared by the  unit, etc.  
4. Maintain an efficient filing & E-filling system for vouchers/financial  documentation/receipts and ensure their timely filing & E-filling in chronological  order; 
5. Verify invoices, supporting documentation and ascertain that the goods or services  they refer to were duly received or provided inline with IOM financial management  rules and procedures before proceeding with payment request;  
6. Provide assistance for processing all staff services such as travel, expense claims,  document retrieval, etc;  
7. Ensure proper and systematic completion of all posted payments and other  accounting documents according to in line with IOM financial management rules  and procedures; 
8. Assist in organizing and preparing vouchers as needed during audits. 
9. Keeping the confidentiality matters as defined by the mission’s requirements. 11. Assist in accurate financial tracking and record keeping of the daily projects financial  activities.  
10. Assist in preparing financial reporting & Monitoring for the projects so that project  commitments and expenditures are tracked according to IOM standards. 
11. Ensure timely clearing and follow up for mission vendor maintenance 
12. Assist in monthly and yearly end closures of accounts. 
13. Perform such other duties as may be assigned. 

Required Competencies: 

The incumbent is expected to demonstrate the following values and competencies: 

Values – all IOM staff members must abide by and demonstrate these three values: • Inclusion and respect for diversity: respects and promotes individual and cultural  differences; encourages diversity and inclusion wherever possible. 

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and  committed manner and exercises careful judgment in meeting day-to-day challenges. 

Core Competencies  

• Teamwork: develops and promotes effective collaboration within and across units  to achieve shared goals and optimize results. 
• Delivering results: produces and delivers quality results in a service-oriented and  timely manner; is action oriented and committed to achieving agreed outcomes. • Managing and sharing knowledge: continuously seeks to learn, share knowledge and  innovate. 
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work. 
• Communication: encourages and contributes to clear and open communication;  explains complex matters in an informative, inspiring and motivational way. 

Required Qualifications:  

Education & Experience: 

• University degree in Finance, Accounting, Business Administration or a related field from  an accredited academic institution with one year of relevant professional experience or a high school degree in the above fields with three years of relevant professional  experience. 
• Experience in administration and technical assistance to executives an asset. • Strong organizational and planning skills. 
• Excellent time management skills. 
• Capacity to work effectively and harmoniously within a team of colleagues from varied  cultures and professional backgrounds. 
• Demonstrated ability to communicate clearly and effectively. 
• Strong interpersonal & intercultural skills with an attention to detail. 
• Team player; 100% integrity. 
• Excellent computer skills, especially in MS Office. 
• Experience in PRISM SA is an asset.

Other: 

• Appointment will be subject to certification that the candidate is medically fit for  appointment, accreditation, any residency or visa requirements, and security  clearances. Subject to certain exemptions, vaccination against COVID-19 will in  principle be required for individuals hired on or after 15 November 2021. This will be  verified as part of the medical clearance process. 

ADDITIONAL INFORMATION 

• Incomplete applications will not be considered. Applications received after the closing date will not be accepted. 
• Any offer made to the candidate in relation to this vacancy notice is subject to funding  confirmation. 
• Appointment will be subject to certification that the candidate is medically fit for  appointment, accreditation, any residency or visa requirements, and security clearances. 
• The list of accredited instutions can be found at https://www.whed.net/home.php

Languages: 

Fluency in French, English and Arabic is required.