Junior Administrative and Finance Assistant, IOM TUNISIA Retour vers les opportunités

Please note that only short-listed candidates will be contacted
Position Title: Junior Administrative and Finance Assistant
Duty Station: Tunis, Tunisia
Classification: G3
Type of Appointment: One Year Fixed-Term (12 months) with possibility of extension
Estimated Start Date: ASAP
Reference Code: VNTN2023-015

Organizational Context and Scope:

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN
organization in the field of migration works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration, for
the benefit of all. It does so by providing services and advice to governments and migrants.
Under the overall supervision of the Resource Management officer and direct supervision of Sr
finance assistant, the incumbent will be providing support to the IOM office in Tunis in terms of
administration and finance requirements, in collaboration with finance, logistics and
procurement, HR and administration teams of the Mission.

More particularly, the successful candidate will assume the functions and the following
responsibilities:

Core Functions / Responsibilities:

1. Provide clerical support to the finance office on its daily administrative and financial
activities
2. provide assistant for the smooth daily running of the administrative functions in a
timely fashion, and in accordance with the Mission’s regulations and procedures;
3. Maintain orderly the stamp and signature of the payments receive .
2
4. Prepare & Post accounting transaction to the Office, follow up with relevant staff for
the missing documents (if any) and provide general logistic support such as
photocopying and scanning documents, vouchers prepared by the unit, etc.
5. Provide support in maintaining an efficient filing & E-filling system for
vouchers/financial documentation/receipts and ensure their timely filing & E-filling
in chronological order;
6. Provide support in verifying invoices, supporting documentation and that the goods
or services they refer to were duly received or provided inline with IOM financial
management rules and procedures before proceeding with payment request;
7. Provide assistance for processing all staff services such as travel, expense claims,
document retrieval, etc;
8. Provide support to finance assistant team in ensuring that proper and systematic
completion of all posted payments and other accounting documents according to in
line with IOM financial management rules and procedures;
9. Assist in organizing and preparing vouchers as needed during audits.
10. Keeping the confidentiality matters as defined by the mission’s requirements.
11. Assist the finance assistant in maintaining accuracy in related to financial tracking
and record keeping of the daily projects financial activities.
12. Provide support in in preparing financial reporting & Monitoring for the projects so
that project commitments and expenditures are tracked according to IOM
standards.
13. Assist in timely clearing and follow up for mission vendor maintenance
14. Assist in monthly and yearly end closures of accounts.
15. Handle main/sub office petty cash accounts and ensure all cash posting and
supporting documents are complete in line of IOM Financial management rules and
procedures
16. Such other duties as may be assigned

Required Competencies:

The incumbent is expected to demonstrate the following values and competencies:
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural
differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and
committed manner and exercises careful judgment in meeting day-to-day
challenges.

Core Competencies – behavioural indicators level 1
• Teamwork: develops and promotes effective collaboration within and across units
to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and
timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and
innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and
assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication;
explains complex matters in an informative, inspiring, and motivational way.

Required Qualifications:

Education
• High School Degree/Certificate degree, preferably in business administration, or other
similar domain from an accredited academic institution and three years of relevant
professional experience;
• or bachelor’s or Equivalent or Higher degree in the above fields with one year of
relevant professional experience.
Experience & Skills
• Experience in administration and technical assistance to executives an asset
• Strong organizational and planning skills
• Excellent time management skills
• Capacity to work effectively and harmoniously within a team of colleagues from varied
cultures and professional backgrounds
• Demonstrated ability to communicate clearly and effectively;
• Strong interpersonal & intercultural skills with an attention to detail;
• Team player; 100% integrity
• Excellent computer skills, especially in MS Office;
• Experience in PRISM SA is an asset
Languages:
Fluency in French, Arabic and English (written and spoken) is required.
Other:
• Appointment will be subject to certification that the candidate is medically fit for
appointment, accreditation, any residency or visa requirements, and security
clearances. Vaccination against COVID-19 is required. This will be verified as part of the
medical clearance process