Logistics officer-Voluntas عودة إلى الفرص

Voluntas is an international advisory firm which provides fact-based policy options and recommendations based on extensive research and analysis in fragile and conflict-affected regions. We collect data, conduct analytics, and generate insights for both the private and public sectors. We use our insights to underpin strategic thinking and evidence-based decision making.

We work extensively in the Middle East and North Africa region with a wide range of clients including UN agencies, international NGOs, major donors, and private companies. Our projects focus on policy and programming, research, needs assessments, perception studies, context monitoring, and monitoring and evaluation. We work on thematic areas such as governance, conflict resolution, political economy, informality, migration, prevention of violent extremism, youth, gender, human rights, employment, health, water, food security, and WASH.

Voluntas philosophy 

Voluntãs (Latin: will, goal, purpose, meaning) puts purpose above profit and aims to fundamentally change how human potential is led and realized. Our goal is to have a positive, sustainable impact on populations affected by crisis to improve their living standards and access to rights. 

Logistics Officer

The Logistics Officer will organize and support office administration and procedures in order to ensure organizational effectiveness, efficiency, and safety. The Logistics Officer is responsible for developing intra-office communication protocols, streamlining administrative procedures, and inventory control.

Voluntas is looking for an energetic professional who enjoys wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, he/she enjoys the administrative challenges of supporting an office of diverse people.

Your Ethics

• You put honesty above compassion
• You put self-awareness above self-confidence
• You put facts above emotions
• You put humbleness and hard work above good intentions

Your Responsibilities

Purchase / Maintenance / Administration

• Organize and streamline office operations and procedures to enhance efficiency. This includes developing and implementing office policies, setting up procedures and standards, and monitoring adherence to them. 
• Ensure office equipment is functioning properly and look for solutions for any equipment-related needs.
• Establish and maintain relationships with vendors and service providers. Negotiate prices with vendors for office supplies, services, and equipment. Ensure proper documentation and support the recording in collaboration with Finance department.
• Plan and execute equipment procurement, office layout designs, and office systems to maximize efficiency. 
• Maintain a safe, secure, and pleasant work environment by implementing and monitoring safety protocols and ensuring compliance with security procedures.
• Actively participate in the planning and execution of company events, such as conferences, seminars, or team-building activities.
• Take charge of managing office maintenance, handling incoming and outgoing mail, overseeing shipping and receiving processes, and managing office supplies inventory. 
• Continuously seek opportunities to enhance operational procedures, improve office policies, and promote activities that increase efficiency and productivity.
• Provide general support and assistance to visitors, including greeting guests, coordinating meetings, and ensuring their needs are met during their time in the office.
• Providing administrative support and input to internal strategic processes

IT

• Provide basic IT support to office staff, such as assisting with troubleshooting computer issues, software installations, and resolving connectivity problems. 
• Collaborate with management to ensure that the office has the necessary technology infrastructure in place.
• Collaborate with management to identify and procure necessary IT equipment and services for the office.

Human potential

• Assisting the Voluntas HR function by keeping personnel records up to date, arranging interviews and so on.
• Partner with HR to maintain office policies as necessary

Main Competencies

• Proven office management, general services, or assistant experience with 2 to 3 years of relevant experience from a top-tier consultancy, international organization or equivalent
• BA in Management or relevant fields
• Good understanding of office management responsibilities, systems, and procedures 
• Well organized and excellent time management skills 
• Good understanding of IT within office level
• Knowledge of data, and administrative management practices and procedures
• Knowledge and interest of human resources management practices and procedures
• Excellent knowledge of Microsoft Office suite (Word, PowerPoint, Excel)
• Ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Results-oriented mindset
• High level of personal initiative, accountability, and a strong work ethic
• Excellent communication skills, including written and spoken English, French and Arabic
• Cultural awareness and ability to work in a diverse team

Conditions

• Applicants must hold Tunisian citizenship
• Full-time

More info

• Website: https://voluntas.com  
• LinkedIn: www.linkedin.com/company/voluntasgroup/mycompany/
• Instagram: www.instagram.com/voluntas_group/

Applications

The end date to receive all applications is 23/07/2023. Interested candidates should follow this link (Logistics Officer (hr-manager.net)) and upload a resume (CV), and a cover letter reflecting on the following:

1. A time your actions positively impacted a community
2. A time in the last few years when something genuinely excited you
3. The three biggest weaknesses you will bring to Voluntās

The cover letter and CV must be written in English. Selected candidates will be invited for  interviews to discuss their self-awareness, interests, and experience. Applications will be reviewed on a rolling basis, so candidates are encouraged to apply as soon as possible. 

Please note:  To ensure all people are treated equally regardless of ethnicity, gender, and age, we encourage all applicants NOT to include pictures, names, or years of birth in their application. For any inquiries feel free to contact Rémi DJIAN (rdj@voluntas.com).