Islamic Relief Tunisia recrute un logisticien (H/F) Retour vers les opportunités

Responsibility for Resources

The Logistics Officer is responsible for the stock of all equipment and managing the proper use and storage of premises and assets as well as the security of the office.

KEY ACCOUNTABILITIES

The Logistics Assistant is accountable to fulfil his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff. The job holder will report to the unit manager regularly and on the basis of annually defined key performance indicators (KPIs).

1. Procurement and Distribution of Deliverables

• follow up of purchase requests with the project team and Logistic Officer
• Receive purchase orders and ensure follow up
• Keep all departments informed of the update and progress of their orders.
• Ensure checks are made on quality and price of supplies
• Arrange the receipt and storage of supplies
• Ensure the transportation and distribution of supplies
• Ensure that all stock records are properly maintained and stock movements are monitored
• Confirm and follow up delivery to relevant departments and final destinations
• Follow up with procurement assistant for all required documents.
• Finalized the purchase request well in time in coordination with project coordinator, Logistic Officer
• Once Purchase request is approved proceed with procurement procedures.
• Make all entries in procurement tracking sheet for record purpose.
• Submit the approved purchase request with logistics officer for review.
• Once agreement is finalized get it signed from suppliers.
• Once procurement is completed take all relevant documents for filing.
• Submit the all document to logistics Officer for verification.

2. Facilities Management

• Maintain the asset register ensuring custodians are clearly identified and take responsibility and all assets are clearly tagged
• Undertake regular physical verification of assets
• Maintain accurate records
• Ensure the maintenance of premises, assets and vehicles
• Supervise the allocation and use of equipment
• Ensure the management of the vehicles: maintenance, daily travel, price fluctuations, administration (insurance, documents).
• purchase of office supplies
• Process the payment of all facilities as per agreements.
• Collection, verification and submission of monthly utilities bills for approval (Electricity, Telephone, and Mobile)
• Collect quotations and prepare BID Evaluation.

3. Travel

• Ensure accommodation of guests
• Ensure the proper use and maintenance of vehicles and vehicle logs are maintained and updated for each journey
• Ensure all transport requirements are adequately prior to journeys
• Ensure the maintenance of vehicles as per terms and conditions mentioned in agreement
• Ensure the safety and security of vehicles.
• Arrange safe operation of the fleet
• Ensure that Islamic Relief’s vehicle and travel policies are followed
• Oversee drivers are adhering to the Country’s driving laws
• Make physical checks of the condition of vehicles weekly

4. Reporting

• Prepare and update individual work plans
• Prepare and submit weekly/monthly/quarterly and project logistics report to the Project Co-ordinator and Logistics Officer
• Prepare and submit stock and logistics reports as requested

5. Security

• Assure the security of staff, premises and assets of the field office
• Work with the Project Co-ordinator and Logistics Officer in drafting a field office security plan
• Ensure that staff and guests are aware of and adhere to health and safety and security policies