(Offre en anglais) Islamic Relief Tunisia recrute un(e) “Procurement Assistant” عودة إلى الفرص

Job Title: Procurement Assistant

Department: Logistics

Location: Tunis, Tunisia

Post Category: Full time

Contract duration: One-year renewable

Working in over 30 countries, Islamic Relief Worldwide promotes sustainable economic and social development by working with local communities to eradicate poverty, illiteracy and disease. We also respond to disasters and emergencies, helping people in crisis.

Islamic Relief provides support regardless of religion, ethnicity or gender and without expecting anything in return. Islamic Relief has been working in Tunisia since 2011, when we supported refugees fleeing violence in Libya as well as host Tunisian communities. Since registering our office in Tunisia in 2012, we have set up and managed camps on the Tunisian border and provided humanitarian services to over 15,000 people. As the camp was wound down, we helped refugees unable to return to Libya to build new lives in Tunisia.

As well as supporting refugees, Islamic Relief has implemented projects in health, water and sanitation, food security, education – as well as schemes enabling poor families to earn a decent living. We also support capacity building of local associations in the country.

Islamic Relief Tunisia expects all its staff to behave appropriately at all times, wherever they may be. All staff members must ensure that their attitude is in line with the principles of the organization, in both their professional and private lives. Please visit www.islamic-relief.org for more information.                                                       

KEY ACCOUNTABILITIES

The procurement assistant is accountable to fulfil his or her roles and responsibilities in line with Islamic values and principles, and to report to the Department Manager regularly.

Manage the base’s logistics and procurement:

• Coordinate with program team for purchase requests under WASHIP Project.
• Finalize the purchase request well in time in coordination with Admin and Log coordinator and the program division according to IRT procurement guidelines.
• Make all entries in procurement tracking sheet for record purpose.
• Award the approved Purchase order/services to selected supplier.
• Prepare all agreements related to the logistics and procurement activities under WASHIP Project and award it to the log coordinator for verification.
• Once agreement is finalized handed over to supplier for signatures.
• Once procurement is completed collect all relevant documents for filing and payments.
• Follow up with the suppliers for services/goods deliveries according to the signed agreements
• Report any procurement matters to the admin and logistics coordinator
• Ensure the screening of suppliers before any commitment.
• Participate in the identification of IR Supply chain
• Participate in the evaluation of IRT supply chain.
• Assist in the preparation of procurement plan
• Handing over the assets to custodian and getting their signs
• Physical verification of assets in IR offices.
• Ensuring the pasting of tagging on assets.
• Keeping in record tag forms, photo copies of invoices, disposal forms and technical reports of assets.
• Making hotel reservation on receiving the request from other departments.
• Payments to hotels against bills.
• Air Travel Arrangements. 
• Maintaining the archiving of tendering and all related files for WASHIP project according to the archiving standards for IRT.
• Ensuring proper arrangements of travel and accommodation of guests  
• Facilitation in cases of seminars, conferences and interviews for IR promotion purposes.
• Collection and submission of monthly utilities bills (Electricity, Telephone, and Mobile)
• Process the payments of all facilities as per agreements.
• Organise the transportation and distribution of supplies under the project of WASHIP.
• Check delivery to the departments, bases and programmes.
• Any other related task assigned by supervisor.

PERSON SPECIFICATION

It is essential that the post holder shows a good understanding and sympathy with the Islamic values and principles as well as commitment to Islamic Relief Tunisia’s vision and mission.