IREX recrute un Finance & Administration Officer Retour vers les opportunités

DATE REVISED: 16 February 2018

FLSA STATUS: N/A

GRADE: 3

POSITION TITLE:  Finance & Administration Officer   

REPORTS TO: Country Director    

LOCATION: Tunis, Tunisia 

ABOUT IREX         

IREX is an independent nonprofit organization dedicated to building a more just, prosperous, and inclusive world by empowering youth, cultivating leaders, strengthening institutions, and extending access to quality education and information.

POSITION SUMMARY

The Finance & Administration Officer will be responsible for all aspects of financial and administrative management of the IREX/Tunisia country office including financial management, procurement, budgeting, logistics, human resources, and operations. The Finance & Administration Officer will support program staff in preparing financial reports, maintaining currency flow control, office administration, and purchasing. The Finance & Administration Officer will coordinate closely with IREX Program Technical staff in Tunis as well as Finance staff based in Washington, DC.

This position is open to applicants seeking a part-time or full-time position.

DUTIES AND RESPONSIBILITIES

• Finance
  • Primary responsibility for implementing financial policies and procedures in IREX/Tunisia office;
  • Primary responsibility for establishing, maintaining, and reconciling the IREX Tunisia office ledger;
  • Primary responsibility for establishing financial systems including internal controls and funds management in IREX/Tunisia office;
  • Ensuring transactions are properly recorded and reported through the QuickBooks accounting software system;
  • Preparing and reconciling bank statements and accounts;
  • Maintaining and monitoring all active accounts to ensure accurate records of all project funds;
  • Preparing and processing payments;
  • Preparing payment reconciliations;
  • Assisting in preparation of monthly, quarterly and annual financial reports and transaction reports;
  • Maintaining all computerized accounting systems and records;
  • Submitting monthly financial reports to senior staff members;
  • Preparing financial forecasts and compiling wire transfer requests for IREX Tunisia programs;
  • Preparing expense reports for IREX office and project staff;
  • Ensuring compliance with donor and IREX policies and procedures as well as local law in all IREX expenditures;
  • Assisting in inputting budget information into office data systems;
  • Maintaining financial files and records;
  • Managing office petty cash;
  • Liaising with local finance representatives as appropriate, such as local bank and Accounting firm.
  • Ensuring that all procurement is in compliance with local government, U.S. Government and IREX regulations;
  • Other duties as assigned.

• Operations
  • Coordinating and directing administrative support functions in IREX/Tunisia office;
  • Processing VAT returns and all other local tax obligations to the appropriate local government agencies;
  • Ensuring compliance with donor and IREX policies and procedures as well as local law in all contracts, agreements, and sub agreements before they are signed, including but not limited to selection procedures; documentation requirements, compliance with approval authorizations and authorization levels;
  • Maintaining IREX/Tunisia registration with the Tunisian government;
  • Maintaining the office payroll records and managing employee payment;
  • Processing all payroll tax obligations to the appropriate local government agencies;
  • Initiating procurements as directed with regards to IREX operational needs;
  • Managing all office Human Resource files;
  • Managing IREX employee health insurance policy;
  • Assisting with office inventory;
  • Managing office facilities and lease;
  • Assisting with logistics of programmatic activities;
  • Other duties as assigned.