IREX recrute un(e) “Finance and Administration Assistant” Retour vers les opportunités

Description

The Finance and Administration Assistant will be responsible for implementing all aspects of financial and administrative needs for the IREX/Tunisia country office including finance and accounting entries, procurement, logistics, human resources documentation, and operational needs. The Finance and Administration Assistant will support program staff in preparing financial reports, maintaining currency flow control, office administration, and purchasing.   The Finance and Administration Assistant will report to IREX Country Operations Manager coordinate closely with IREX Program and Finance staff based in Washington, DC.

Finance & Accounting;

• Ensuring transactions are properly recorded and reported through the QuickBooks accounting software system;
• Preparing and reconciling bank statements and accounts;
• Maintaining and monitoring all active accounts to ensure accurate records of all project funds;
• Preparing and processing payments;
• Preparing payment reconciliations;
• Assisting in preparation of monthly, quarterly and annual financial reports and transaction reports;
• Preparing, scanning and archiving expense reports for IREX office and project staff;
• Maintaining financial files and records;
• Managing office petty cash and anticipate cash needs;
• Ensuring that all procurement is in compliance with local government, U.S. Government and IREX regulations;
• Assist with annual audit
• Other duties as assigned.

Operations

• Maintaining the office payroll records and managing employee payment;
• Processing all payroll tax obligations to the appropriate local government agencies;
• Managing all office Human Resource files;
• Assisting with office inventory;
• Purchase and track office supplies needs
• Assist on organizing interviews, meetings and special events agendas
• Collecting documents and info for onboarding and assist on Drafting contracts
• Managing office facilities and lease;
• Assisting with logistics of programmatic activities;
• Assisting with travel arrangements for international consultants/HQ staff;
• Other duties as assigned.