IOM Tunisia recrute un National Resource Management Officer Retour vers les opportunités

IOM TUNIS: VA/TN2017-022
(OPEN TO INTERNAL AND EXTERNAL CANDIDATES-NATIONALS ONLY)

The UN agency for Migration – IOM Tunisia is looking for a National Resource Management Officer according to the terms of reference stipulated below.

Position Title: National Resource Management Officer
Duty Station: Tunis, Tunisia
Classification: NOA
Type of Appointment: One Year Fixed Term contract; with possibility of renewal,
Estimated Start Date: September 2017
Closing Date: 17 August 2017
Reference Code: VA-TN 2017-022

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context

Under the overall supervision of the Chief of Mission (CoM) in Tunis, and in close coordination with the Regional Office (RO) and relevant units in Headquarters (HQs), Administrative Centres (MAC and PAC), the successful candidate will be accountable and responsible for coordinating and monitoring the budgetary and financial resources functions of the mission in accordance with IOM financial regulations, rules and procedures.

Core Functions / Responsibilities:

In particular he/she will:

1. Provide administrative support in monitoring and overseeing the financial management, including the oversight of financial expenditures and accountability, for all activities.
2. Propose to the Chief of Mission improvements in work methods regarding all financial related. Identify bottlenecks and recommend action to resolve problems or correct errors and bring to the attention of the COM any unusual trends.
3. Check payroll versus budgets and ensure that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
4. Undertake quality control checks on the requests for payment, purchase requests and other requests that will result to financial obligations.
5. Ensure that IOM financial regulations are correctly applied on all financial transactions of the mission and that the accounting data are properly entered in the system, in accordance with IOM financial rules and practices, maintain accurate records of PRISM entries
6. Maintain appropriate internal controls to safeguard the Organization’s assets, control cash and prevent fraud
7. Assist in preparation of the mission’s annual budget submission and revisions including estimating the cost of staff and office costs
8. Monitor, on a regular basis, budget versus actual expenditures in relation to the implementation of the operational activities, in addition to monitoring financial reports (routine reports) following established guidelines and provide recommendations/advices to interested parties (IOM missions, etc.)
9. Preparation of financial reports for the Mission’s projects according to donor relevant requirements, in coordination with COM/PM as applicable
10. Liaise with relevant units at HQs, Administrative Centre and Regional Office, with regard to the accounting and financial activities of the Mission; report regularly on the financial situation of the Mission and provide other information as necessary.
11. Supervise management of the treasury by forecasting cash flows according to activities in the Mission and ensuring daily control of funds disbursed;
12. Approve all payment requests and ensure relevant and timely payments to suppliers and staff members, taking into consideration final reporting requirements;
13. Supervise finance and procurement staff on IOM financial policies and procedures
14. Ensure that appropriate and up-to-date filing system is maintained by Finance, procurement Unit
15. Supervise contracts with service providers and suppliers of goods and services and related administration authorities and ensure that IOM IT policies are implemented, Ensure the contractual obligations for the mission meet IOM standards and is cleared by LEG department
16. Oversee the management of the fleet of vehicles, maintenance as well as the functioning of all support services at the Mission.
17. Make recommendations on procedural improvements and training mission staff in the relevant areas of finance and administration. Facilitate and support knowledge building and sharing in IOM’s policies and procedures and update them whenever needed
18. Perform such other duties as may be assigned.

Desirable Competencies:

Behavioural:

• Accepts and gives constructive criticism
• Meets deadline, cost, and quality requirements for outputs
• Takes responsibility for meeting commitments and for any shortcomings
• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Demonstrates interest in improving relevant skills and in acquiring skills relevant to other functional areas
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience
• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Proactively develops new ways to resolve problems
• Actively identifies opportunities for and promotes organizational change
• Articulates vision to motivate colleagues and follows through with commitments
• Provides constructive feedback to colleagues

Technical

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Develops strategic vision for IOM within area of responsibility
• Identifies risks and makes contingency plans
• Allocates appropriate times and resources for own work and that of team members
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Knowledgeable about and promotes IOM core mandate and migration solutions
• Actively contributes to an effective, collegial, and agreeable team environment
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work
• Proactively identifies and advocates for cost-efficient technology solutions
• Establishes realistic resource requirements to meet IOM needs
• Actively supports and implements final group decisions