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Position Title: Treasury Assistant

Duty Station: Tunis, Tunisia

Classification: G4

Type of Appointment: Special Short Term for 6 months with possibility of extension.

Estimated Start Date: As soon as possible

Closing Date: 16 June 2016

Reference Code: LY20-2016-003

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Head of Office in Cairo and the direct supervision of the Resource Management Officer, the incumbent will be responsible for carrying out budgetary and financial activities of the mission

Core Functions / Responsibilities:

• Payment of International/ National staff (medical/ cash advances, Daily Subsistence Allowances, etc.) and vendor down-payment.
• Ensure that checks are processed accurately; review and validate bank details used in wire transfer; ensure that wire transfer are processed, signed and authorized.
• Responsible for releasing payments vendors and ensure that official or acknowledgment receipts are on hand prior to release.
• Responsible for preparing MPR and ensure that transaction are booked and recorded in PRISM prior to sending to MTS for payment and all required documents are attached and is authorized by the Chief of Mission.
• Ensure that payment clearing documents in SAP vendor account is done as well as proper recording to cash GL in PRISM.
• Arrange the proper and timely execution of payments relating to rentals, administrative expenses, project related, medical reimbursements and payroll remittances. Process payments instructions in a timely and accurate manner. Ensure that all vouchers and other relevant materials are completed, properly authorized, correctly computed and in compliance with internal guidelines.
• Assist for monthly payroll runs, and generating monthly payroll reports for National staff in the mission through PRISM HR; secure authorization for approval and ensure timely submission to CIB for payment of salaries before due date.
• Responsible for updating various excel files maintained by the unit such as summary of MPR’s, Mission Funding request, and other miscellaneous payments for ease references in finding vouchers during audit queries and investigations.
• Responsible for mission revolving funds (Petty cash funds) and ensure timely recording in FBCJ are done and cash balances are tallied regularly for eventual cash count.
• Responsible for filing vouchers for all transactions of the missions and ensure that filing of financial related documents are updated and relevant records are maintained for ease reference.
• In charge of timely check collection and cashing checks by following up with vendor to avoid outstanding checks.
• Having full responsibility of cash keys and in case of absence, proper hand over should be performed with the staff backstopping cash payments.

Required Competencies:

Behavioral:

• Meets deadline, cost, and quality requirements for outputs;
• Clearly communicates, and listens to feedback on changing priorities and procedures;
• Proactively develops new ways to resolve problems;
• Persistent, calm, and polite in the face of challenges and stress;
• Works effectively with people from different cultures by adapting to relevant cultural contexts

Technical:

• Effectively applies knowledge of relevant financial discipline
• Develops / follows internal control procedures to prevent fraud and mismanagement;
• Ensures application of institutional financial policies and guidelines;
• Advocates incorporation of financial considerations into processes and procedures;
• Effectively applies knowledge of multiple financial disciplines to monitor and manage the work of staff Required