IOM Libya mission in Tunis recrute un Project Assistant SAR/2 عودة إلى الفرص

Position Title: Project Assistant-SAR

Duty Station: Tunis, Tunisia

Classification: G5

Type of Appointment: Special Short Term for 6 months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 14 February 2017

Reference Code: LY20-2017-002

(Vacancy open to internal and external candidates)

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the direct supervision of the Programme Officer, the Project Assistant will be responsible, for the following activities, according to the procedures and training provided by IOM.

Core Functions / Responsibilities:

• Liaise with peers in relevant governmental, non-governmental entities (NGOs), international organizations as well as other relevant actors.
• Assist in the planning and implementation of field missions and trainings (Travel Authorization, security clearance).
• Monitor and provide update to the Programme Officer on progress and, where relevant, additional needs in relation to the project implementation and follow up activities.
• Informally translate relevant documents from English to Arabic and vice versa, provide occasional translation services in meetings.
• Provide overall administrative support, preparing purchase requests and requests for payment.
• Work on the procurement processes, preparing contracts with vendors, soliciting quotes.
• Develop project documents, forms and tracking tools
• Monitor the proper documentation and filing of the project administrative and financial documents as well as of data collection forms.
• Coordinate with partners in the development and implementation of the capacity building activities for staff, beneficiaries, community structures members and government institutions staff related to community stabilization.
• Follow up with implementing partners on financial tracking, information management and reporting.
• Draft notes for files (NFFs) for trainings and meetings.
• Undertake duty travel when necessary.
• Any other duties that might be assigned.
• Undertake any other duties within the incumbent’s capabilities that might be assigned by the RMO and Procurement Officer.

Required Competencies:

The incumbent is expected to demonstrate the following technical and behavioral

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Keeps clients informed of developments and setbacks

Continuous Learning

• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resources
• Actively identifies opportunities for and promotes organizational change
• Presents goals as shared interests
• Articulates vision to motivate colleagues and follows through with commitments

Performance Management

• Provides constructive feedback to colleagues
• Identifies ways for their staff to develop their abilities and careers
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures
• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work and that of team members

Professionalism

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration Solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work

Technical

• Effectively applies knowledge of relevant financial discipline
• Develops / follows internal control procedures to prevent fraud and mismanagement
• Ensures application of institutional financial policies and guidelines
• Advocates incorporation of financial considerations into processes and procedures
• Effectively applies knowledge of multiple financial disciplines to monitor and manage the work of staff.