IOM Libya mission in Tunis recrute un Project Assistant SAR/1 Retour vers les opportunités

Position Title: Project Assistant_SAR

Duty Station: Tunis, Tunisia

Classification: G5

Type of Appointment: Special Short Term for 6 months with possibility of extension.

Estimated Start Date: As soon as possible

Closing Date: 14 February 2017

Reference Code: LY20-2017-001

(Vacancy open to internal and external candidates)

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under general guidance of Senior Operation Officer and under the direct supervision of the Search and Rescue (SAR) Operations Officer. The SAR- project Assistant will be responsible for supporting the SAR activities and ensuring that the implementing partners are on track with their action plans.

Core Functions / Responsibilities:

• Provide support to the timely implementation of the SAR Project portfolio in close coordination with relevant Project partners, such as governmental authorities, national and international agencies, diplomatic missions, working groups and NGO partners.
• Provide support in developing work plans, objectives and plans for monitoring and evaluation of the process, and resolving all challenges that arise in the process.
• Provide update to the Project Manager about progress and, where relevant, additional needs in relation to the project implementation and follow up activities.
• Follow up with implementing partners to ensure the delivery of the planned assistance to the beneficiaries within the timeframe.
• Follow up with implementing partners on financial tracking, information management and regular reporting.
• Conduct regular field visits and provide recommendations for effective and efficient implementation of the activities.
• Support SAR Project Manager in ensuring that synergies are built with active programs in Libya in order to synchronize all the activities carried out under different service areas.
• Assist the SAR Project Manager Officer in developing project documents, forms and tracking tools.
• Support SAR Project Manager in ensuring that IOM standards procurement, logistics and financial procedures are duly applied in the implementation of the community stabilization project.
• Coordinate with partners in the development and implementation of the capacity building activities for staff, beneficiaries, community structures members and government institutions staff related to community stabilization.
• Coordinate with partner NGOs, community representatives and local government officials the preparation and implementation of the basic infrastructure/rehabilitation activities.
• Coordinate and plan the collection of successful stories of the beneficiaries and share with PI unit.
• Perform other such duties as may be assigned.
• Undertake any other duties within the incumbent’s capabilities that might be assigned by the RMO and the Procurement Officer.

Required Competencies:

The incumbent is expected to demonstrate the following technical and behavioral

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Keeps clients informed of developments and setbacks

Continuous Learning

• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resources
• Actively identifies opportunities for and promotes organizational change
• Presents goals as shared interests
• Articulates vision to motivate colleagues and follows through with commitments

Performance Management

• Provides constructive feedback to colleagues
• Identifies ways for their staff to develop their abilities and careers
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures
• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work and that of team members

Professionalism

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration Solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work

Technical

• Effectively applies knowledge of relevant financial discipline
• Develops / follows internal control procedures to prevent fraud and mismanagement;
• Ensures application of institutional financial policies and guidelines;
• Advocates incorporation of financial considerations into processes and procedures;
• Effectively applies knowledge of multiple financial disciplines to monitor and manage the work of staff