(Offre en anglais) IOM Libya mission in Tunis recrute un Protection Project Assistant عودة إلى الفرص

Position Title : Protection Project Assistant
Duty Station : Tunis, Tunisia
Classification : G5
Type of Appointment : Special Short Term for 6 months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 24 May 2017
Reference Code : LY20-2017-005

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the direct supervision of the Protection Officer and the overall supervisor of the Chief of mission, the successful candidate will provide specialized assistance to the planning, coordination, implementation, and monitoring of IOM Libya protection projects.

Core Functions / Responsibilities:

• Support the implementation of protection projects in a timely manner, collaborating constructively with the Program Manager in carrying out all its financial, administrative and technical aspects, in line with IOM’s policies and procedures, as well as donor requirements.
• Coordinate the timely implementation of the project activities.
• Support the liaison with Government entities, Embassies, implementing partners, UN agencies and other stakeholders in the project’s target countries.
• Support communication and visibility actions of the project.
• Organize events, meetings and trainings with beneficiaries, civil society organizations, NGOs, embassies and all other relevant stakeholders with the aim to promote Protection project activities and disseminate its results.
• Design and prepare training materials, case studies exercises accordingly.
• Draft narrative reports for donors.
• Monitoring expenditures and preparing financial reports for the donor.
• Reporting and support the information exchange on all operational aspects of the project between IOM, the programme’s donors and other stakeholders.
• Organize and maintain project records and files.
• Provide status report to the program manager as to the progress of the assigned projects identifying shortfalls in delivery and making recommendations for issues / challenges encountered.
• Coordinate, communicate and liaise with the government counterparts, private and public organizations and consultants for the implementation of the projects.
• Compile, summarize and present information/data on specific project related topics.
• Provide periodic inputs for the preparation of project related periodic progress reports and final project reports for IOM and donors.
• Support technical assessments, studies and researches by participation, coordination and follow up as required.
• Provide assistance for the production of information and visibility material, including drafting of contents for brochures, web sites, newsletters, leaflets.
• Draft in, or translate from English to Arabic and Arabic to English correspondence, statements and speeches and other public information material.
• Undertake in-country duty travel related to program/ project monitoring, assessment and problem-solving, as requested.
• Perform other duties as may be assigned.

Required Competencies:

The incumbent is expected to demonstrate the following competencies:

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Keeps clients informed of developments and setbacks

Continuous Learning

• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the Audience

Creativity and Initiative

• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resources
• Actively identifies opportunities for and promotes organizational change
• Presents goals as shared interests
• Articulates vision to motivate colleagues and follows through with commitments

Performance Management

• Provides constructive feedback to colleagues
• Identifies ways for their staff to develop their abilities and careers
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures
• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work and that of team members

Professionalism

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work