(offre en anglais) IOM LIBYA MISSION IN TUNIS recrute un Project Assistant Retour vers les opportunités

Position Title: Project Assistant
Duty Station: Tunis, Tunisia
Classification: G4
Type of Appointment: Special Short Term for 6 months with the possibility of extension.
Estimated Start Date: As soon as possible
Closing Date: August 10, 2017
Reference Code: LY20-2017-017

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission in IOM Libya, the direct supervision of the Emergency and Liaison Officer, in close coordination with the Resource Management Unit will provide administrative support to project preparation, implementation and documentation. In particular the incumbent will be responsible for the following tasks:

Core Functions / Responsibilities:

1. Serve as a liaison support to track all relevant supporting documents from the field offices for Emergency-related activities and coordinate with the Procurement and Logistics Unit in accordance with IOM rules and regulations;
2. Prepare procurement requests and payment request forms for procurement of Emergency items.
3. Coordinate with the Finance Unit to maintain payment tracking for Emergency Programme’s activities;
4. Coordinate with the IOM focal point for third party contractor to track monthly time sheets, leave requests and movement from the field-based staff;
5. Assist in coordination with the Emergency Assistant and the Migrant Response Assistant in updating the Project’s Tracking Matrix;
6. Assist in coordination with the Programme Assistants in maintaining a budget monitoring system;
7. Develop and maintain proper filing systems of all documents pertaining to Administration support;
8. Informal translations of documents, and data from and for the Emergency team into English and Arabic as necessary and as requested;
9. Perform such other duties as may be assigned by the supervisor.

Required Competencies

Behavioural

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism – displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness – displays awareness of relevant technological solutions;
• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.