(Offre en Anglais) IOM LIBYA MISSION IN TUNIS recrute  DTM Programme Assistant Retour vers les opportunités

Position Title:                              DTM Programme Assistant
Duty Station:                                IOM Libya in Tunis, Tunisia
Classification:                              G5
Type of Appointment:               Special Short Term for 9 months with a possibility of extension.
Estimated Start Date:                As soon as possible
Closing Date:                                21 July 2017
Reference Code:                          LY20-2017-016

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

The International Organization for Migration (IOM), as a member of the IASC, recognizes the importance of accurate and timely information to advise an adequate humanitarian response as well as future transition towards return and recovery. Insecurity and instability in Libya have led to widespread internal displacement. IOM’s projects seek to provide a better understanding of IDP displacement and other mobility patterns in the country in order to inform a better targeted humanitarian response.

Under the overall supervision of the Senior Programme Coordinator, the direct supervision of the Programme Coordinator of Displacement Tracking Matrix (DTM), the Programme Assistant will be responsible for supporting with implementation aspects of Displacement Tracking Matrix.

Core Functions / Responsibilities:

1. Provide overall administrative support, preparing purchase requests, payrolls, requests for payment.
2. Assist in the program’ procurement, preparing contracts with vendors, soliciting quotes.
3. Ensure proper documentation and filling of the project administrative and financial documents as well as of data collection forms.
4. Assist in the planning and implementation of field missions and trainings (Travel Authorization, security clearance).
5. Support liaison with relevant governmental, non-governmental entities (NGOs), international organizations as well as other relevant actors.
6. Support with all event note taking a report drafting in English and Arabic.
7. Liaise with Libyan counterparts to ensure proper administrative documentation are filed in a timely manner to ensure project implementation.
8. Support with DTM monitoring and evaluation of Libyan partners, monitoring work progress and results achieved during data collection cycles.
9. Assist with data entry when necessary and support with managing and supervising DTM data entry team.
10. Provide Adhoc support to DTM data analyst teams and proof reading and editing capacity to DTM reporting team.
11. Translation from Arabic to English and/or French and vice-versa.
12. Ensure that confidentiality and the right to privacy is maintained with regard to confidential information;
13. Undertake duty travel when necessary.
14. Any other duties that might be assigned.

Required Competencies:

The incumbent is expected to demonstrate the following technical and behavioral

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors,
• governments, and project beneficiaries
• Keeps clients informed of developments and setbacks

Continuous Learning

• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resource
• Actively identifies opportunities for and promotes organizational change
• Presents goals as shared interests
• Articulates vision to motivate colleagues and follows through with commitments

Performance Management

• Provides constructive feedback to colleagues
• Identifies ways for their staff to develop their abilities and careers
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures
• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff

evaluations

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work and that of team members

Professionalism

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and
• promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration Solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work

Technical

• Effectively applies knowledge of relevant financial discipline
• Develops/follows internal control procedures to prevent fraud and mismanagement;
• Ensures application of institutional financial policies and guidelines;
• Advocates incorporation of financial considerations into processes and procedures;
• Effectively applies knowledge of multiple financial disciplines to monitor and manage the work of staff