IOM LIBYA MISSION IN TUNIS recrute Treasury Assistant عودة إلى الفرص

Position Title: Treasury Assistant

Duty Station: Tunis, Tunisia

Classification: G4

Type of Appointment: Special Short Term for 6 months with possibility of extension.

Estimated Start Date: As soon as possible

Closing Date: 06 January 2017

Reference Code: LY20-2016-012

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Chief of Mission of Tunis and the direct supervision of the Resource Management Officer, the incumbent will be responsible for carrying out budgetary and financial activities of the mission.

Core Functions / Responsibilities:

• Payment of International/ National staff (medical/ cash advances, Daily Subsistence Allowances, etc.) and vendor down-payment.
• Ensure that checks are processed accurately; review and validate bank details used in wire transfer; ensure that wire transfer are processed, signed and authorized.
• Responsible for releasing payments vendors and ensure that official or acknowledgment receipts are on hand prior to release.
• Responsible for preparing MPR and ensure that transaction are booked and recorded in PRISM prior to sending to MTS for payment and all required documents are attached and is authorized by the Chief of Mission.
• Ensure that payment clearing documents in SAP vendor account is done as well as proper recording to cash GL in PRISM.
• Arrange the proper and timely execution of payments relating to rentals, administrative expenses, project related, medical reimbursements and payroll remittances. Process payments instructions in a timely and accurate manner. Ensure that all vouchers and other relevant materials are completed, properly authorized, correctly computed and in compliance with internal guidelines.
• Assist for monthly payroll runs, and generating monthly payroll reports for National staff in the mission through PRISM HR; secure authorization for approval and ensure timely submission to CIB for payment of salaries before due date.
• Responsible for updating various excel files maintained by the unit such as summary of MPR’s, Mission Funding request, and other miscellaneous payments for ease references in finding vouchers during audit queries and investigations.
• Responsible for mission revolving funds (Petty cash funds) and ensure timely recording in FBCJ are done and cash balances are tallied regularly for eventual cash count.
• Responsible for filing vouchers for all transactions of the missions and ensure that filing of financial related documents are updated and relevant records are maintained for ease reference.
• In charge of timely check collection and cashing checks by following up with vendor to avoid outstanding checks.
• Having full responsibility of cash keys and in case of absence, proper hand over should be performed with the staff backstopping cash payments.
• Undertake any other duties within the incumbent’s capabilities that might be assigned by the RMO and Procurement Officer.

Required Competencies:

The incumbent is expected to demonstrate the following technical and behavioral

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Keeps clients informed of developments and setbacks

Continuous Learning

• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resources
• Actively identifies opportunities for and promotes organizational change
• Presents goals as shared interests
• Articulates vision to motivate colleagues and follows through with commitments

Performance Management

• Provides constructive feedback to colleagues
• Identifies ways for their staff to develop their abilities and careers
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures
• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work and that of team members

Professionalism

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration Solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work

Technical

• Effectively applies knowledge of relevant financial discipline
• Develops / follows internal control procedures to prevent fraud and mismanagement;
• Ensures application of institutional financial policies and guidelines;
• Advocates incorporation of financial considerations into processes and procedures;
• Effectively applies knowledge of multiple financial disciplines to monitor and manage the work of staff