IOM LIBYA mission in Tunis recrute HR Assistant Retour vers les opportunités

Position Title: HR Assistant

Duty Station: Tunis, Tunisia

Classification: G4

Type of Appointment: Special Short Term for 6 months with possibility of extension.

Estimated Start Date: As soon as possible

Closing Date: 02 February 2017

Reference Code: LY20-2016-014

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the CoM and the direct supervision of the Resource Management Officer, the successful candidate will be responsible and accountable for providing necessary support to human resources functions of IOM Libya based in Tunis

Core Functions / Responsibilities:

• Process national staff members’ contracts, personnel actions, promotions and separations and coordinate with PAC-HRAS.
• Process entitlements and benefits in accordance with Staff Rules and established HR procedures.
• Assist coordinating with PAC on reclassification of positions and prepare and issue the promotion calculation tables
• Maintenance and update of personnel files for national and international staff;
• Issue certificate of employment, HR Letters, separation, termination and non-extension notices.
• Assist processing separation documents for national staff including preparation and issuance of the separation notices, coordinate with PAC the submission of the separation clearance forms and staff entitlements before releasing the final payment.
• Arrange for the employees’ Entry on Duty Medical Examination, follow up with PAC regarding their medical clearance as well as the completion of the medical forms for the admission to IOM medical service plan Undertake duty travel when necessary.
• Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
• Assist in the preparation of the required official work papers and documents for the Ministry of Foreign Affairs for :
• Application for residency visas, IDs, personal and cars license for International staff members;
• Application and following up on the status of IOM officials vehicles, renewing of license and clearing process of new vehicles
• Establish contact with the visitors and decorations section to ensure that all protocols are implemented for VIP visits;
• Follow up on the issuance and renewal of airport permanent and temporarily passes for IOM staff.
• Perform any other duties may be assigned by the supervisor.
• Undertake any other duties within the incumbent’s capabilities that might be assigned by the RMO and Procurement Officer.

Required Competencies:

The incumbent is expected to demonstrate the following technical and behavioral

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Keeps clients informed of developments and setbacks

Continuous Learning

• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resources
• Actively identifies opportunities for and promotes organizational change
• Presents goals as shared interests
• Articulates vision to motivate colleagues and follows through with commitments

Performance Management

• Provides constructive feedback to colleagues
• Identifies ways for their staff to develop their abilities and careers
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures
• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work and that of team members

Professionalism

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration Solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work

Technical

• Effectively applies knowledge of relevant financial discipline
• Develops / follows internal control procedures to prevent fraud and mismanagement;
• Ensures application of institutional financial policies and guidelines;
• Advocates incorporation of financial considerations into processes and procedures;
• Effectively applies knowledge of multiple financial disciplines to monitor and manage the work of staff