Invitation to Bid-DRC عودة إلى الفرص

Invitation to Bid No.: DRC-ALT-TUN-ITB-2026-002 – Supply, Freight & Customs Clearance of Child-Friendly Space (CFS)  Equipment, Furniture and Play/Educational Materials for Delivery to IOM Office, Algiers, Algeria. 

DRC requires the supply, international transportation, and customs clearance of Child-Friendly Space (CFS) equipment,  furniture, and educational and recreational materials for delivery to the IOM Office in Algiers, Algeria. 

DRC therefore invites qualified suppliers to submit their financial proposal(s) for the provision of the goods and related  services listed in the attached DRC Bid Form (Annex A), in accordance with the requirements and specifications outlined in  this solicitation document. 

1. TENDER DETAILS 

The Tender details are as follows: 

PLEASE NOTE: NO BIDS WILL BE ACCEPTED AFTER THE ABOVE CLOSING TIME AND DATE 

1. IMPORTANT INFORMATION REGARDING THIS ITB:  

• DRC may choose to split the contract award to more than one supplier. 
• The delivery time of the supply shall be within 90 calendar days of placing order (Purchase Order signature). DRC may terminate the contract or impose other penalties if supplier fails to deliver items within this period. • All supplies shall be delivered as per DAP (Delivered at Place) INCOTERMS 2020 to IOM Office, Algiers, Algeria. • No advance payment will be paid to the awarded supplier. The awarded supplier is expected to mobilize its own resources to deliver the agreed material.  

III. SELECTION AND AWARD CRITERIA 

This tender will be awarded to the lowest cost technically compliant bid. The technical evaluation criteria are as per the  specifications stated in Annex A.  

1. Administrative Evaluation 

All bids received will first undergo an administrative evaluation to determine compliance with the mandatory submission  requirements. This stage is designed to verify that bidders have provided all requested documentation, completed the  required forms accurately, and complied with the basic eligibility and administrative conditions of the solicitation process. 

Only bids that successfully pass the administrative evaluation will proceed to the subsequent technical and financial  evaluation stages. Any bid that is incomplete, contains significant omissions, fails to provide the required supporting  documents, or does not meet the mandatory administrative requirements may be considered non-compliant and may be  rejected without further evaluation. 

Bidders are therefore strongly encouraged to review their submissions carefully and ensure that all required documents are  included, valid, duly signed where applicable, and submitted within the specified deadline.  

The documents listed below form an integral part of the administrative evaluation and must be submitted together with the  bid package. Failure to provide any of the mandatory documents may result in disqualification from the procurement process.

1. Technical Evaluation  

To be technically acceptable, the bid shall meet or exceed the stipulated requirements and specifications in the ITB. A Bid is  deemed to meet the criteria if it confirms that it meets all mandatory conditions, procedures and specifications in the ITB  without substantially departing from or attaching restrictions with them. If a Bid does not technically comply with the ITB, it  will be rejected. 

The technical criteria are stipulated in Annex A.1 – Technical Bid Form and Item Catalog Visual Reference. Bidders will be evaluated against the following three technical evaluation criteria, as detailed in the attached Evaluation  Criteria and Annex A.1 (read together with the applicable Terms of Reference): 

1. Financial Evaluation 

All bids that pass the Technical Evaluation will proceed to the Financial Evaluation. Bids that are deemed technically non compliant will not be financially evaluated.  

1. TENDER PROCESS 

The following processes will be applied to this Tender: 

• Tender Period 
• Tender Closing 
• Tender Opening 
• Administrative Evaluation 
• Technical Evaluation  
• Financial Evaluation 
• Contract Award 
• Notification of Contract Award

1. SUBMISSION OF BIDS 

Bidders are solely responsible for ensuring that the full bid is received by DRC in accordance with the ITB requirements, prior  to the specified date and time mentioned above. DRC will consider only those portions of the bids received prior to the closing  date and time specified.  

All responsive Bids shall be written on the DRC Bid Form (Annex A.1 and A.2).  

Beyond the DRC Bid Form, the following documents shall be contained with the bid: 

• Tender & Contract Award Acknowledgment Certificate (Annex B), and if required the Supplier Profile and Registration form (Annex E), plus any other documents required. 

Bids not submitted on Annex A, or not received before the indicated time and date as set forth on page 1, or delivered to any other email address, or physical address will be disqualified. 

Bids submitted by mail, email or courier by so is at the Bidders risk and DRC takes no responsibility for the receipt of such Bids. 

Bidders are solely responsible for ensuring that the full Bid is received by DRC in accordance with the ITB requirements.  A. Email submission  

Bids can be submitted by email to the following dedicated, controlled, & secure email address:  tender.tun@drc.ngo 

When Bids are emailed, the following conditions shall be complied with: 

• The ITB number shall be inserted in the Subject Heading of the email 
• Separate emails shall be used for the ‘Financial Bid’ and ‘Technical Bid’, and the Subject Heading of the email  shall indicate which type the email contains 

o The Financial Bid shall only contain the financial bid form, Annex A.2 

o The Technical Bid shall contain all other documents required by the tender as mentioned in section A.  Administrative Evaluation, but excluding any pricing information 

• Bid documents required, shall be included as an attachment to the email in PDF, JPEG, TIF format, or the same  type of files provided as a ZIP file. Documents in MS Word or excel formats, will result in the bid being disqualified.  • Email attachments shall not exceed 4MB; otherwise, the bidder shall send his bid in multiple emails. 

Failure to comply with the above may disqualify the Bid. 

DRC is not responsible for the failure of the Internet, network, server, or any other hardware, or software, used by either the  Bidder or DRC in the processing of emails.  

DRC is not responsible for the non-receipt of Bids submitted by email as part of the e-Tendering process. Bids can be submitted in one way Only; electronically.  

N/A – Samples are not required for this tender, but photos of all items must be provided it with the technical specifications.

1. COMPLETION OF BID FORM 
2. Prices Quoted 

Any discount offered shall be included in the Bid price.  

Unless otherwise requested all Bids shall state if the prices quoted are not DDP (Incoterms 2020). B. Currency 

The currency of the Bid shall be in TND. other currencies are acceptable.  

1. Language 

The Bid Form, and all correspondence and documents related to this ITB shall be in English. 

1. Packaging 

Packaging shall be of international shipping standard, strong quality, and suitable for shipment as provided in the Bid Form. E. Origin 

Country of origin of the items shall be clearly stated.  

1. Presentation 

Bids should be clearly legible. Prices entered in lead pencil will not be considered. All erasures, amendments, or alterations  shall be initialed by the signatory to the Bid. Do not submit blank pages of the Bid Form and/or schedules which are  unnecessary for your offer. All documentation shall be written in English. All Bids shall be signed by a duly authorized  representative of the Bidder. 

1. Split Awards 

DRC reserves the right to split awards. 

1. Validity Period 

Bids shall be valid for at least the minimum number of days specified in the ITB from the date of Bid closure. DRC reserves  the right to determine, at its sole discretion, the validity period in respect of Bids which do not specify any such maximum or  minimum limitation. 

VII. ACCEPTANCE 

DRC reserves the right, at its sole discretion, to consider as invalid or unacceptable any Bid which is a) not clear; b) incomplete  in any material detail such as specification, terms delivery, quantity etc.; or c) not presented on the Bid Form – and to accept  or reject any amendments, withdraws and/or supplementary information submitted after the time and date of the ITB  Closure. 

VIII. AWARD OF CONTRACTS 

This ITB does not commit DRC to award a contract or pay any costs incurred in the preparation or submission of Bids, or costs incurred in making necessary studies for the preparation thereof, or to procure or contract for services or goods. Any bid  submitted will be regarded as an offer made by the Bidder and not as an acceptance by the Bidder of an offer made by DRC.  No contractual relationship will exist except pursuant to a written contract document signed by a duly authorized official of DRC and the successful Bidder.

DRC may award contracts for part quantities or individual items. DRC will notify successful Bidders of its decision with respect  to their Bids as soon as possible after the Bids are opened. DRC reserves the right to cancel any ITB, to reject any or all Bids  in whole or in part, and to award any contract. 

Suppliers who do not comply with the contractual terms and conditions including delivering different products and of  different origin than stipulated in their Bid and covering contract may be excluded from future DRC ITBs. 

1. CONFIDENTIALITY 

This ITB or any part hereof, and all copies hereof shall be returned to DRC upon request. This ITB is confidential and  proprietary to DRC, contains privileged information, part of which may be copyrighted, and is communicated to and received  by Bidders on the condition that no part thereof, or any information concerning it may be copied, exhibited, or furnished to  others without the prior written consent of DRC, except that Bidders may exhibit the specifications to prospective  subcontractors for the sole purpose of obtaining offers from them. Notwithstanding the other provisions of the ITB, Bidders  will be bound by the contents of this paragraph whether or not their company submits a Bid or responds in any other way to  this ITB. 

1. COLLUSIVE BIDDING AND ANTI-COMPETITIVE CONDUCT 

Bidders and their employees, officers, advisers, agent or sub-contractors shall not engage in any collusive bidding or other  anti-competitive conduct or any other similar conduct, in relations to: 

• The preparation of submission of Bids, 
• The clarification of Bids, 
• The conduct and content of negotiations, 
• Including final contract negotiations,  

In respect of this ITB or procurement process, or any other procurement process being conducted by DRC in respect of any  of its requirements. 

For the purpose of this clause, collusive bidding, other anti-competitive conduct, or any other similar conduct may include,  among other things, the disclosure to, exchange or clarification with, any other Bidder, person or entity, of information (in any form), whether or not such information is commercial information confidential to DRC, any other Bidder, person or entity  in order to alter the results of a solicitation exercise in such a way that would lead to an outcome other than that which would  have been obtained through a competitive process. 

1. IMPROPER ASSISTANCE 

Bids that, in the sole opinion of DRC, have been compiled: 

• With the assistance of current or former employees of DRC, or current or former contractors of DRC in violation of  confidentially obligations or by using information not otherwise available to the general public or which would  provide a non-competitive benefit, 
• With the utilization of confidential and/or internal DRC information not made available to the public or to the other  Bidders, 
• In breach of an obligation of confidentially to DRC, or contrary to these terms and conditions for submission of a Bid,  shall be excluded from further consideration 

Without limiting the operation of the above clause, a Bidder shall not, in the absence of prior written approval from DRC,  permit a person to contribute to, or participate in, any process relating to the preparation of a Bid or the procurement process,  if the person has at any time during the 6 months immediately preceding the date of issue of this ITB was an official, agent,  functionary, or employee of, or otherwise engaged by, DRC and was engaged directly, or indirectly, in the planning or  performance of the requirement, project, or activity to which this ITB relates. 

XII. CORRUPT PRACTICES 

DRC has zero tolerance for corruption. 

The Bidder represents and warrants that neither it nor any of its potential subcontractors are engaged in any form of  corruption, defined by DRC as the misuse of entrusted power for private gain. 

This definition is not limited to interactions with public officials and covers both attempted and actual corruption, as well as  monetary and non-monetary corruption. The definition includes, but is not limited to, corruption in the form of: facilitation  payments, bribery, gifts constituting an undue influence, kickbacks, favouritism, cronyism, nepotism, extortion,  embezzlement, misuse of confidential information, theft, and various forms of fraud, such as forgery or falsification of  documents, and financial or procurement fraud. No offer, payment, consideration or benefit of any kind, which could be  regarded as an illegal or corrupt practice, shall be made, promised, sought or accepted – directly or indirectly – as an  inducement or reward in relation to activities funded by DRC, including tendering, award or execution of contracts. DRC  reserves the right, without prejudice to any other right or remedy available to it, according to any violation of this clause to  immediately reject the submitted offer, and to take such additional action, civil and/or criminal, as may be appropriate.  

The Bidder agrees to accurately communicate DRC’s policy with regards to Anti- Corruption to Third Parties. The Bidder  furthermore agrees to inform DRC immediately of any suspicion or information it receives from any source alleging a violation of this policy to the contact details of the specific DRC country operations via https://pro.drc.ngo/where-we-work/, or via  DRC’s Code of Conduct Reporting Mechanism: Reports of suspected corruption can also be reported directly to DRC HQ at  c.o.conduct@drc.ngo 

XIII. CONFLICT OF INTEREST 

A Bidder shall not, and shall ensure that its employees, officers, advisers, agents or subcontractors do not place themselves in a position that may, or does, give rise to an actual, potential or perceived conflict of interest between the interests of DRC  and the Bidder’s interests during the procurement process. 

If during any stage of the procurement process or performance of any DRC contract a conflict of interest arises, or appears  likely to arise, the Bidder shall notify DRC immediately in writing, setting out all relevant details of the situation, including  those cases in which the interests of the Bidder conflict with the interests of DRC, or cases in which any DRC official, employee  or person under contract with DRC may have, or appear to have, an interest of any kind in the Bidder’s business or any kind  of economic ties with the Bidder. The Bidder shall take steps as DRC may reasonably require, to resolve or otherwise deal  with the conflict to the satisfaction of DRC. 

XIV. WITHDRAWAL/MODIFICATION OF BIDS 

Requests to withdraw a Bid after the Bid closure time shall not be honoured.  

Withdrawal of a Bid may result in your suspension or removal from the DRC suppliers List. 

A Bidder may modify its Bid prior to the ITB closure. Any such modification shall be submitted in writing and in a sealed  envelope, marked with the original Bid number. No modification shall be allowed after the ITB closure. 

1. LATE BIDS 

All Bids received after the ITB closure will be rejected. 

XVI. OPENING OF THE ITB 

The Tender Opening will take place at the time and location stated above.  

Any attempt by a Bidder to influence the Evaluation Committee in the process of examination, clarification, evaluation and  comparison of tenders, to obtain information on how the procedure is progressing or to influence DRC in its decision  concerning the award of the contract will result in the immediate rejection of the tender. 

XVII. CONDITIONS OF CONTRACT 

All Bidders shall acknowledge that the DRC General Conditions of Contract for the Procurement of Goods, or Services, or the  Special Conditions of Contract, as applicable, are acceptable.

XVIII. CANCELLATION OF THE ITB 

In the event of an ITB cancellation, Bidders will be notified by DRC. If the ITB is cancelled before the outer envelope of any  Bid has been opened, the sealed envelopes will be returned, unopened, to the Bidders 

The ITB may be cancelled in the following situations: 

• where no qualitatively or financially worthwhile Bid has been received or there has been no response at all; • the economic or technical parameters of the project have been fundamentally altered; 
• exceptional circumstances or force majeure render normal performance of the project impossible; • all technically compliant Bids exceed the financial resources available; or 
• there have been irregularities in the procedure, in particular where these have prevented fair competition. 

DRC shall not be liable for damages, whatever their nature (in particular damages for loss of profits) or relationship to the cancellation of an ITB, even if DRC has been advised of the possibility of damages. The publication of a procurement notice  does not commit DRC to implement the programme or project announced. 

XIX. QUERIES ABOUT THIS ITB 

For queries on this ITB, please contact Didier Francisco, didier.francisco@drc.ngo 

All questions regarding this ITB shall be submitted in writing to the above. On the subject line, please indicate the ITB number.  Bids shall not be sent to the above email. 

1. ITB DOCUMENTS 

This ITB document contains the following: 

1. This covering Letter
2. Annex A.1: DRC Bid Form (Technical bid)
3. Annex A.2: DRC Bid Form (Financial bid)
4. Annex B: Tender and Contract Award Acknowledgment Certificate
5. Annex C: DRC General Conditions of Contract
6. Annex D: DRC Supplier Code of Conduct
7. Annex E: Supplier Profile and Registration

Under DRC’s Anticorruption Policy Bidders shall observe the highest standard of ethics during the procurement and execution  of such contracts. DRC will reject a Bid if it determines that the Bidder recommended for award, has engaged in corrupt,  fraudulent, collusive, or coercive practices in competing for, or in executing, the Contract.  

Annex E Supplier Profile and Registration Form A (1)

Annex D Supplier Code of Conduct (1)

Annex C General Conditions of Contract (1)

Annex B-Tender and Contract Award Acknowledgment Certificate

Annex A.2 -DRC-ALT-TUN-ITB-2026-002- Financial Bid

Annex A.1-DRC-ALT-TUN-ITB-2026-002- Technical Bid

RFP-DRC-ALT-TUN-ITB-2026-002-CFS-Materials-Algiers-Invitation Letter