The International Organization for Migration (IOM) Tunisia recrute Head of Sub Office – Zarzis عودة إلى الفرص

The International Organization for Migration (IOM) Tunisia is looking for a Head of Sub Office according to the terms of reference stipulated below.

Position Title: Head of Sub Office

Duty Station: Zarzis, Tunisia

Classification: NOA

Type of Appointment: Special Short Term contract; 6 months, with the possibility of extension.

Estimated Start Date: December 2016

Closing Date: 05 December 2016

Reference Code: VA-TN 2016-014

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context

Under the direct supervision of the Chief of Mission (CoM), and in close collaboration with project managers of relevant operational units, the Head of Sub-office will be responsible and accountable for assisting in the development, planning, implementation and monitoring of the sub-office activities as well as for leasing with local authorities and partners, and reporting on IOM’s activities in the area of responsibility.

The Head of Sub-Office will also provide technical recommendations on the way forward to a successful and timely implementation of relief/recovery activities targeting vulnerable migrants and crisis-affected communities in the South of Tunisia, and explore new opportunities for initiatives covering Migration & Development and Research on migration issues.

Core Functions / Responsibilities:

In particular he/she will:

1. Management: Under the direct supervision of CoM, assist in monitoring and overseeing all aspects of the operational, logistical, administrative, budgetary and financial activities as well as supervision of staffing in his/her area of responsibility for the administrative matters in close coordination with the related unit and in accordance with program standards;
2. Directly supervise all staff members assigned to the Sub-Office and ensure that they perform the tasks assigned in line with IOM regulations and guidelines and according to donors’ requirements;
3. In the framework of the different IOM projects, especially the regional project “NOAH IV” on mixed migratory flows, and the national project ”MRRM” aiming at establishing Migrant Response and Resources Mechanisms in the migratory route – including Zarzis and Medenine, coordinate a timely IOM response to migrants in need of humanitarian and social assistance in the South of Tunisia; in particular to migrants rescued at sea, migrants stranded in the South, and migrants requiring support to safely return home through/from Tunisia;
4. Maintain effective and excellent working relationships with local government authorities, community leaders, relevant UN agencies and INGOs, and local CSOs involved in the assistance to migrants and receiving communities;
5. Support the development of effective strategies and action plans with the respective local service providers/partners in the South of Tunisia (local government organizations, hospitals, NGOs, etc.) based on the needs of migrants;
6. Work and liaise with the group of Youth Peer Educators based in the South of Tunisia, and assist with the effective implementation of their activities in the field, in the framework of regional Health Project;
7. Ensure appropriate implementation of IOM’s policies and procedures with regards to emergency response and post-crisis management;
8. Work and liaise with relevant colleagues and stakeholders in developing plans of action and projects in support of the crisis management process and support the update of the UNCT Contingency Plan;
9. Prepare and submit weekly and monthly reports to relevant PMs and COM, and provide inputs and statistics according to needs and requests received;
10. Support program managers in the overall implementation of projects in the South of Tunisia and ensure compliance to relevant IOM and donors’ policies and procedures;
11. Represent IOM to meetings organized in the South of Tunisia, by partners and authorities;
12. Support PMs in carrying out technical assessments to best respond to the needs of migrants seeking IOM assistance;
13. Support the development of new proposals in Migrants Protection, Border/Humanitarian Management and Crisis Management, Migrants Integration, Community Stabilization, Research, and Migration & Development;
14. Coordinate on security related matters with Security Focal Point in Tunis and local Regional Security Advisor (RSA);
15. Ensure that sub office and its staff comply with MOSS requirements and UNDSS advisories are followed;
16. Undertake duty travel related as required; Perform such other duties as may be assigned by COM.

Desirable Competencies:

Behavioral:

• Creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA)
• Accepts and gives constructive criticism
• Meets deadline, cost, and quality requirements for outputs
• Takes responsibility for meeting commitments and for any shortcomings
• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Demonstrates interest in improving relevant skills and in acquiring skills relevant to other functional areas
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience
• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Proactively develops new ways to resolve problems
• Actively identifies opportunities for and promotes organizational change
• Articulates vision to motivate colleagues and follows through with commitments

Technical and Performance Management

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Develops strategic vision for IOM within area of responsibility
• Identifies risks and makes contingency plans
• Allocates appropriate times and resources for own work and that of team members
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Knowledgeable about and promotes IOM core mandate and migration solutions
• Actively contributes to an effective, collegial, and agreeable team environment
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work
• Proactively identifies and advocates for cost-efficient technology solutions
• Establishes realistic resource requirements to meet IOM needs
• Builds stable strategic alliances with relevant parties
• Identifies sources of and secures funding from external stakeholders to meet the needs of IOM
• Works effectively in high-pressure, rapidly changing environments.
• Coordinates actions with emergency response actors
• Supports adequate levels of information sharing between internal units, cluster partners, IOM and emergency response actors
• Establishes and maintains effective relationships with implementing partners
• Makes correct decisions rapidly based on available information