(Offre en anglais) The International Organization for Migration (IOM) Libya mission in Tunis recrute un Senior Project Assistant عودة إلى الفرص

Position Title: Senior Project Assistant

Duty Station: Tunis, Tunisia

Classification: G6

Type of Appointment: Special Short Term for 6 months with possibility of extension.

Estimated Start Date: As soon as possible

Closing Date: 30 November 2016

Reference Code: LY20-2016-011

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Senior Operations Officer and the direct supervision of Community Stabilization Program Manager in Tunis, Tunisia, and in close coordination with other relevant units of the programme, the Senior Project Assistant will provide support to project preparation, implementation, documentation, organization, and coordination with other units in Tunis and with field teams, including planning meetings and events. In particular the incumbent will be responsible for the following tasks:

Core Functions / Responsibilities:

1. Serve as liaison support to track all relevant supporting documents from the field-based Program Assistants, Project Operations Officer, National Operations Assistants, Logistics/Procurement Unit, Finance Unit, and provide support to the Program Office in particular with the collection of necessary data/documents;
2. Communicate and coordinate closely with the PM to monitor missing documents, and follow up on status of pending documents;
3. Plan, organize and document preparation for meetings, trainings and other events;
4. Draft program documents, letters, reports and other products as required.
5. Contribute to planning and generation of project activity ideas.
6. Assist with informal translations of documents, information, and data from and for the CS team into English and Arabic as necessary and as requested;
7. Coordinate and provide guidance and oversight to Field Operations Assistants on preparation for and implementation of activities.
8. In coordination with Project Ops Officer and other field staff, track success stories, delays, and implementation progress updates for all ongoing activities; maintain CS unit tracking systems.
9. Organize photos incoming from the Project Ops Officer and other field staff and gather all necessary details to ensure photos are appropriately labelled before sending to PM or Communications team;
10. Perform such other duties as may be assigned by supervisors.
11. Undertake any other duties within the incumbent’s capabilities that might be assigned by the RMO and Procurement Officer.

Required Competencies:

The incumbent is expected to demonstrate the following technical and behavioral competencies

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Keeps clients informed of developments and setbacks

Continuous Learning

• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the Audience

Creativity and Initiative

• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resources
• Actively identifies opportunities for and promotes organizational change
• Presents goals as shared interests
• Articulates vision to motivate colleagues and follows through with commitments

Performance Management

• Provides constructive feedback to colleagues
• Identifies ways for their staff to develop their abilities and careers
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures
• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work and that of team members

Professionalism

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work

Technological Awareness

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work

Resource Mobilization

• Establishes realistic resource requirements to meet IOM needs