Position Information
- Posting Channel : Internal/NMS
- Vacancy Announcement : LY20/2015/01
- Position title : Administrative Assistant
- Position grade : G5
- Duty station : IOM Libya in Tunis, Tunisia
- Appointment Type : Special Short Term for 9 months
- Seniority band : III
- Job family : Support
- Organizational unit : Resource Management Unit
- Position rated : August 2015
- Subject to rotation : No
- Reporting directly to : Resource Management Officer
- Managerial responsibility : No
- Directly reporting staff : 0
Organizational Context and Scope
Under the direct supervision of the Resource Management Officer and the overall supervision of the Chief of Mission, the incumbent will be responsible and accountable for providing necessary general support to financial, human resources functions and administrative functions of the IOM Libya mission in Tunis.
Responsibilities and Accountabilities
- Prepare regular progress reports to be submitted to donors and Headquarters.
- Support the preparation of regular project narratives, concept notes, minutes of meeting as well as interim and final project reports, according to IOM and donor formats as required, and update regularly and report to donors covering all IOM activities.
- Follow up on the timely preparation, review and submission of interim and/ or final narrative reports to donors. Keep track of donor reporting requirements and submission deadlines for each project.
- Disseminate relevant information material in a timely and quality manner;
- Review the quality of all missions’ reporting.
- Develop templates for reporting, as needed. Develop appropriate tools to ensure that information from all units is available to the team for use in programming and planning of activities across units.
- Liaise closely with the relevant units to regularly update the mission’s website.
- Develop and disseminate communications and visibility materials, such as quarterly reports, newsletters, flash reports, etc.
- Compile process and coordinate inputs from programme managers, Government and UN Agencies, NGOs and donors.
- Perform such other duties as may be assigned