(Offre en anglais) International IDEA recrute Planning and Monitoring Officer عودة إلى الفرص

Context

According to the Strategy 2012-2017, International IDEA is committed to adopting a results-based approach to the planning, management and monitoring of its projects and programmes. Implementing the Strategy 2012-2017 also requires International IDEA to develop operational plans grounded in institutional awareness of new opportunities and challenges affecting democracy around the world, as well as International IDEA’s internal circumstances and institutional learning.

1. The Finance and Strategic Planning Unit is responsible for enabling the implementation of International IDEA’s Strategy 2012-2017 by designing an annual planning and reporting cycle that will enable International IDEA to plan, manage and monitor its projects and programmes with a results-based and strategic approach, as per guidance from the Head of Finance and Strategic Planning, and coordinating the implementation of such annual planning and reporting cycle across International IDEA’s institutional structure.

In particular, it is the Units’ responsibility to design and propose process improvements based on innovative techniques and international best practices; to ensure that activities pertaining to the annual planning and reporting cycle are implemented as per the Planning and Reporting Calendar; and to coordinate the preparation of corporate documents for communication with Member States concerning annual planning and budgeting, and results monitoring within prescribed timelines;

2. As International IDEA seeks to improve its Results-Based Management framework to set higher standards in terms of accountability both to Member States and the public, internal processes and tools are currently being reviewed and adapted. The Planning and Monitoring Officer is to support the Unit in this endeavor.

3. As International IDEA seeks to secure increasing amounts of restricted funds, ensuring the strategic alignment and Results-Based Management of projects funded by restricted grants becomes increasingly important. Because most restricted-funded projects are developed outside the annual planning cycle, the Planning and Monitoring Officer is to support ERGS and programmatic teams across International IDEA in their development.

Duties and Responsibilities

• Supports the Unit’s work in providing qualitative and timely input to International IDEA’s governance and internal management processes;
• Participates in the process to develop and produce the Secretary-General’s Quarterly Reports and the Annual Results Report;
• Supports the Unit in ensuring qualitative production processes in liaison with all  teams across International IDEA;
• Drafts, edits, and proof-reads texts that communicate programme results in the context of democracy processes;
• Participates in the design, implementation and periodic reviews of International IDEA’s internal management processes;
• Supports the Unit’s work in updating, maintaining and organizing the database of quarterly reports by programmes on implementation progress and democracy context.
• Contributes to the systematic development and production of internal management intelligence as applicable;
• Contributes to the development and organization of trainings, workshops, conferences, meetings and travels within the Unit’s mandate;
• Participates in the continuous development of policies, guidelines, standards and tools for Planning, Monitoring, Evaluation and Results-Based Management;
• Informs International IDEA’s project development to ensure strategic alignment and Results-Based Management of projects;
• Advises and supports programmes’ annual planning and monitoring;
• Advises and supports programmes as they develop project proposals for restricted funding and core funds;
• Supports the Unit’s work in communicating in publishing relevant information on both the internet and intranet.

General Profile

• Requires good knowledge, excellent skills and initial experience in their field;
• Will contribute to assigned projects in different aspects of the project life cycle, more specifically will conduct research and analysis, will draft various documents (articles, concept notes, agreements, etc.) and will support the projects vis-à-vis all internal and external stakeholders;
• Adds value to team-based activities in his/her unit; collaborates with other entities of the Institute as required;
• Can be expected to travel globally to any geographical area involved in his/her projects;
• Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;
• Integrates a gender and diversity perspective in all activities.

Reporting Line

• Head of Finance and Strategic Planning

Programmatic Knowledge

• Has good knowledge in own discipline and some understanding of related disciplines to be able to approach programmatic issues in a holistic manner.

Operational Knowledge, skills and experience

• Integrates a results-based approach into the design , management and evaluation of all his/her programmatic activities;
• Has a good understanding of the key geographical zone where his/her work is implemented – which may imply field/international experience at some point;
• Contributes to the research of information on donors and partners, and all other activities related to resource mobilization and partnership building;
• Illustrates integrity, a collaborative spirit, a sense of achievement, and an understanding of risk management.

Leadership

• No direct people management responsibility.

Problem Solving

• Is able to solve problems of varying degrees of complexity; approaches issues with new perspectives; analyses situations from a multitude of intervening factors.

Impact

• Has an impact on the programme development and delivery.
• Communication and Interpersonal Skills
• Liaises regularly with all internal and external stakeholders involved in his/her projects;
• Acts in all assignments with personal energy and engagement.

Terms of Contract

Local Post. Two (2) year fixed term appointment. Salary 31 825 SEK  per month.