(Offre en anglais) L’Institut International pour la Démocratie et l’Assistance Electoral recrute un(e) Logistics and Finance Officer pour l’association “Arab Association Of Constitutional Law” عودة إلى الفرص

Background

In 2012, International IDEA launched a project to establish the Arab Association of Constitutional Law (the “Association”), the first regional association of constitutional experts in West Asia and North Africa. The project had as its objective to allow for a new generation of experts from the region to participate in the reform processes and to introduce new ideas and concepts to the debate on constitutional reform. After two years of preparation, the Association was launched as a non-governmental organization in October 2014. According to its charter, which was approved in its third regional conference, the Association plans to contribute to democratization efforts in the Arab region by makings its comparative expertise available to reform efforts throughout the region, by providing objective technical analysis of the region’s constitutional frameworks and by promoting intra-regional learning. The Arab Association’s membership is modern, broad and independent. In a highly politicized region, the Association has successfully created one of the only opportunities for highly qualified leaders in constitutional law to engage with each other in a non-politicised environment to explore solutions to their problems.

In January 2016, International IDEA commenced a second phase of activities for the ACL. The second phase has a number of objectives including to:

• Ensure that the Association is capable of sustaining itself and of participating in democratic reform throughout the Arab region;
• Contribute to the debate on the region’s difficulties, in so far as they relate to constitutional issues, search for solutions, and serve as a reference and resource for future constitution-drafting processes;
• Create a platform that will allow for a new generation of constitutional experts to become involved in the discourse on constitutional reform in the region;
• Improve the quality of scholarship on constitutional law issues in the region.

In order to make all of this possible, the second phase will involve the establishment of a Secretariat, which will be led by a Secretary General supported by a Logistics and Finance Officer (the ‘Officer’).

Duties and responsibilities

Under the direct supervision of the Secretary General and International IDEA’s Senior Programme Officer on Constitution-Building, the Officer will be responsible for satisfying the following obligations:

• Organizes and coordinates logistical arrangements for meetings, conferences and workshops (obtaining quotes and booking venues, liaising with attendees, organizing travel (flights and airport transfers), securing visas, etc…). Assists with the preparation of meeting materials;
• Organizes staff travel including cost control, travel advances, mission proposals, travel claims and other associated issues; when applicable, assists external consultants and participants;
• Contributes to the preparation of contractual documents for consultants and service providers as required;
• Ensures compliance with donor financial and procurement policies including financial reporting obligations where applicable;
• Processes invoices, project advance requests, project expenditure reports etc.;
• Supervises expenditure control in relation to the Tunis office and across the region more widely when necessary and ensures adherence to International IDEA policies and procedures;
• Conducts payments;
• Administers funds, petty cash and oversee budget expenditures;
• Estimates monthly revenues and expenses;
• Prepares for and responds to the office audit;
• Prepares interim, periodic and final budgets, budget revisions, financial statements, reports and payment vouchers for the attention of the Programme Manager or Regional Director as applicable;
• Coordinates procurement and performance management of suppliers and contractors including preparing consultancy contracts in line with International IDEA policies and procedures;
• Prepares, updates and maintains proper documentation and records for the office including project finances, procurement, Human Resources, funding and fundraising records;
• Trains new staff and newly hired Administrative Assistants on administrative matters.
• Ensure financial systems are maintained in an accurate and timely manner;
• Controls the facilities of the office, such as managing leases, insurance policies, vehicles, inventory control and record-keeping;
• Actively promotes integrates the inclusion of a gender perspective in all programming activities by adhering to Institute policies and practices and maintaining sensitivity to gender issues as all times;
• Works to ensure timely evaluations, audits and reviews of office accounts;
• Any other task as assigned by the Secretary General and/or International IDEA’s Senior Programme Officer on Constitution-Building.

Fee

The monthly fee will be in the range of 1,250-1,750 EURO dependent on the qualifications and experience of the candidate. The contractor will be responsible for the payment of national taxes, social fees and insurances as applicable.

Duty Station

The duty station will be Tunis.