HR Technician – Action Against Hunger عودة إلى الفرص

JOB TITLE: HR Technician

Classification and Grade: Technician 2 (T2)

Primary Job Location: Tunis – Tunisia – Action Against Hunger

Base: Tunis Base

Department / Service: HR

Resources: General: Computer – Telephone , Special: HR procedures – Staff data base

Reporting to (Hierarchal link):

HR Manager

Supervises:

Cleaner

Technical Support (Functional Link):

HR Department

Field of intervention:

Payroll, Recruitment, Archiving, Filing, HR policies and compliance, Staff Development, Office Management

Objective of Post:

Support the HR & Finance Manager in the management of the Human Resources department and administrative tasks for Tunis Office. The HR Officer is responsible for day-to-day HR & administrative requirements, functions and general office management of Action Against Hunger and to support the HR Manager in all related the Human Resource and Administrative functions for Tunis and Libya Offices

Objective 1 : Ensure a sound filing and administrative HR follow-up

Responsible for the following activities:

• Keep the Homere database on staff updated with personal information, leave days and overtime forms,;
• Check the validity and file documents in the staff files, and request for missing documents,
• Follow-up on end of contract dates for the employees and submit to the HR & Finance Manager ;
• Sort all documents in the local employees’ individual files and check that all files are complete.
• Keep a file updated with the accruals and annual leaves taken,
• File the requests of leave days, overtime and salary advances in the individual files;
• Check that the request for annual leave days/overtime have been approved and are in line with ACF policies and the national regulations,
• Collect salary advance requests in Tunis and record in Homere;
• Check that the request for annual leave days/overtime have been approved and are in line with ACF policies and the national regulations,

Objective 2 : Manage local employees’ social insurance

Responsible for the following activities:

• Prepare reports on accidents at work and take the necessary measures in case of death or to end a contract;
• Ensure contacts with local partners (insurance, social security, pension fund).
• Make sure all staff is registered for medical insurance,
• Keep the list of staff members up to date for the insurances.

Objective 3 : Support in the preparation of the monthly payroll

Responsible for the following activities:

• Prepare all documents and information for the pay-roll and request for missing information from the Bases
• Edit and check the payslips ; send them to the Base Support Managers for the Base employee, and give them to the employee for the Capital employee.

Objective 4 : contribute to organizing staff recruitment and departure

Responsible for the following activities:

• Write job announcements and submit to the HR & Finance Manager
• Write job offers and submit to the HR & Finance Manager
• Assist the pre-selection process;
• Organize the different stages of the recruitment process in cooperation with the job-seeker : schedule appointments, tests, replies to the candidates, file the documentation, etc.
• Greet and inform new employees of administrative issues and human resources.
• Prepare ACF’s employment contracts submit to the HR & Finance Manager, an dispatch them after signature;
• Collect all the personal information needed and make sure that every new employee signs an employment contract, a job description, and the required documents.
• Prepare ID for new employees, and update with the logistics department the ACF equipment list,
• Provide the necessary information to the new joiners in order to ensure a proper integration within the team;
• Check the advance book and the remaining leaves days before each departure,
• Send all the information needed to the HR & Finance Manager to organize the full and final payment,
• Ensure with the logistic department that the ACF equipment is given back before the full and final payment,

Objective 5 : Assist the expatriate staff in their administrative issues

Responsible for the following activities:

• Check the validity of expatriate’s visa and make sure they are renewed on time,
• Check and prepare all the files for the Temporary Employment Permit application and do the follow-up with Immigration,
• Book tickets of transportation for all ACF staff , in the respect of purchase orders
• Prepare the needed documentations for the Perdiem and COLA payments, Breaks and Flights reimbursements

Professional relationships and their purpose :

Internal

• Hierarchical and functional manager: HR Manager

External

• External Accounting Advisor

Specifications

This job description may be subject to temporary or permanent modifications resulting from developments in the Organisation’s activities. These modifications will be defined and discussed between the employee and Action Against Hunger. Non-compliance with the terms of this job description will be sanctioned according to the disciplinary measures stipulated in AAH’s internal Rules and Regulations. Furthermore, this job description is generic, therefore applicable across the entire Organisation, and it may include an annex outlining objectives and tasks according to a specific context. Finally, the job description may be accompanied by an individual action plan to support the employee in the fulfilment of a number of objectives therein specified. The time intervals for achieving these objectives are determined according to the experience of the recruited or promoted employee.

I, the undersigned, confirm that I have read and understood this job description. I agree to the tasks and responsibilities described above.