HR Coodinator- BBC Media Action عودة إلى الفرص

JOB DESCRIPTION 

JOB TITLE: HR and Administration Coordinator

REPORTS TO: Head of Finance and Operation, North Africa 

BASE: Tunis 

DURATION: 9 Months with possibility of extension-Depending on available funds

Start date: 1st of January 2024 

BBC Media Action 

BBC Media Action is the BBC’s international development charity. We use media and communications to help reduce poverty, address development goals, and support people to understand their rights. We do this through partnering with media, civil society, and others to produce creative programmes and other outputs which inform and engage audiences on key development issues. We also strengthen the media sector through building professional capacity and infrastructure of local media organisations in the countries in which we work. 

Our North Africa operations are based in Tunis. From here we deliver a portfolio of media projects, and work to ensure they are delivered on time, to the highest possible standard, and in accordance with BBC editorial values and BBC Media Action best practice. 

Overall Purpose of Job 

Reporting to the Head of Finance and Operation, the HR and Administration Coordinator will be responsible for effective delivery of HR services. The position holder will be responsible of recruitment, HR policies and procedures, training and development, performance monitoring, compliance with labour law and organisational policies and providing solutions to a wide spectrum of complex HR issues. The HR and Administration Officer will be also responsible for providing high quality and effective administrative support to BBC Media Action.

The role involves a great deal of day-to-day autonomy as well daily work in English, French and Arabic-speaking environments within office or on location. The HR and Administration Coordinator may at times be required work long hours, on weekends or on public holidays. 

Main duties and accountabilities: 

• Support the Head of Finance and Operation in the implementation of HR strategies and policies in compliance with BBC Media Action policies.
• Administer and manage recruitment processes including drafting job descriptions, vacancy announcements, screening applications, arranging interviews, reference checks in compliance to BBC Media Action policies.
• Conduct the induction for newly recruited staff members.
• Arrange visas, work permits and oversee accommodation and other logistics of international staff members working in the North Africa office.
• Support on the preparation and the collection of timesheets and maintain leave and attendance records of staff members.
• Ensure that all the personal files and other staff records are maintained with the required documents.
• Ensure compliance of the staff handbook and of HR practices with the prevalent local labour laws and regulations. 
• Support managers with MyConversation (Staff annual review) and plan and implement capacity building programmes accordingly.
• Support the Senior Management Team in promoting equality and diversity in the organisation.
• Support Country Director in recognising staff’s concerns and needs and provide opportunities and solutions to optimise operational efficiencies.
• Maintain confidentiality of personal information at all times and ensure the office is compliant with the UK’s GDPR data protection act.
• Maintain accurate staff details and contingency plans in case of emergencies.
• Prepare and provide pay slips, work certificates and any other related documents in accordance with the legislation.
• Ensure compliance with applicable law for administrative and HR aspects of the programs.
• Assist in administrative procurement of supplies and services from quality vendors and service providers, in fairness and transparency. 
• Any other task assigned by line manager.

Key Competencies 

• Analytical Thinking – Able to simplify complex problems, processes or projects into component parts, and to explore and evaluate them systematically. Able to identify causal relationships, and construct frameworks, for problem-solving and/or development. 
• Imagination / Creative Thinking – Is able to transform creative ideas/impulses into practical reality. Can look at existing situations and problems in novel ways and come up with creative solutions. 
• Planning and Organising: Is able to think ahead in order to establish an effective and appropriate course of action for self and others. Prioritises and plans activities considering all the relevant issues and factors such as deadlines, staffing and resources requirements.
• Communication: The ability to get one’s message understood clearly by adopting a range of styles, tools and techniques appropriate to the audience and the nature of the information.
• Problem Solving: Able to simplify complex problems, processes or projects into component parts, explore and evaluate them systematically. Able to identify causal relationships, and construct frameworks, for decision making and problem-solving. Transforms proposals/ideas into practical reality.
• Managing Relationships: Able to build and maintain effective working relationships with a range of people. Team working.
• Resilience – Can maintain personal effectiveness by managing own emotions in the face of pressure, setbacks or when dealing with provocative situations. Can demonstrate an approach to work that is characterised by commitment, motivation and energy. 
• Influencing and Persuading – Ability to present sound and well-reasoned arguments to convince others. Can draw from a range of strategies to persuade people in a way that results in agreement or behaviour change. 
• Flexibility: Adapts and works effectively with a variety of situations, individuals or groups. Is able to understand and appreciate different and opposing perspectives on an issue, to adapt an approach as the requirements of a situation change, and to change or easily accept changes in one’s own organisation or job requirements. 
• Self-Development – able to identify and apply opportunities for learning and development

BBC Media Action has zero tolerance of all forms of abuse and exploitation of vulnerable people. All staff are required to undergo safeguarding training and maintain behaviour that is consistent with BBC Media Action’s code of conduct.