HR and Admin Assistant (deux poste)- ACTED

تفاصيل الفرصة

JOB DESCRIPTION

Position	HR and Admin Assistant	Starting Date	ASAP
Reference of the offer	10/2023	Publication Date	11/10/2023
Location	Tunis	Type of contract	Fixed Term Contract
Duration	6 months	Security Level	Cf SoP

About ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. With a team of 4,800 national staff, 450 international staff, ACTED is active in 38 countries and implements more than 505 projects a year reaching over 20 million beneficiaries. More on www.acted.org

ACTED opened its offices in Tunisia in 2011, initially to manage the response to the Libyan crisis, and then rapidly expanded in Tunisia through the creation of partnerships with local organizations. ACTED has first built a local presence through its partner in Tunisia, We Love Sousse. Together, ACTED and WLS have developed projects that value and strengthen the capacity of young people to become actors of change. ACTED has been providing technical support to WLS since 2019 in order to strengthen the resilience of vulnerable youth and women to violent extremism

In the framework of these projects, ACTED encourages the various stakeholders, whether they are citizen groups, civil society organisations, private sector actors and public authorities to work together effectively to co-construct solutions.

Context of the position and key challenges

The HR and Admin Assistant is responsible for preparing and following up with all matters related to administration and human resources concerning the staff working in Tunis base and Libya bases including but not limited to recruitment, Health Insurance, contracts, attendance, Timesheets, leaves, organigram… in line with ACTED guidelines and provide support and ensure centralizing the HR documents archiving at Tunis level.

The HR and Admin Assistant is managed by the HR and Admin Manager. She/he will work closely with the HR and Admin officer in Libya and all the FLAT team.

Key roles and responsibilities

Monitoring the attendance sheet of staff on a monthly basis
Update the leave follow up for national and international staff
Support HR department in the recruitment process
Follow up and prepare all the contract/amendments for all staff.
Follow the signature of the timesheet and uploading them on nextcloud.
Management of the health insurance for national staff.
Follow up of the premises (invoice, contract…)
Management of the cleaner working schedule.
Draft all administrative letters, memos, internal notes, regulations…
Ensure the compliance of ACTED’s procedures with the legal requirements of the country and ACTED management, notably regarding local procedures and regulations.
Maintain and check the administrative filling system
Update the contact list, the organigram, and the world directory
Follow up with the international staff in the process of the work permit and the residency card
Receiving, checking, and archiving hard copies of the HR and admin documentation
Help and support HR department in urgent inquires during audits
Scanning of all the documents and uploading to the designated file on ACTED’s drive.
Support the HR department in any external communication and visits
Undertake any other tasks reasonable assigned by the HR and Admin manager

Required qualifications and technical expertise

Bachelor’s degree in Human Resources, business administration, management …
Knowledge of Tunisian labour law and HR regulations
Excellent oral and written communication skills, analytical skills;
Highly proficient in written and spoken Arabic, French and English
Proficient knowledge of Microsoft office (Word, Excel, Powerpoint…)
Ability to maintain the highest level of confidentiality
Ability to work with culturally diverse groups of people.

Conditions

Job Title: HR and Admin Assistant
Duty Station: Tunis, Tunisia
Under the Supervision of: HR and Admin Manager
Working Hours: Full- Time Position -40h per week
Type of contract: Fixed Term Contract, 6 months (renewable)
Estimated Start date :ASAP
Salary: Salary defined by the ACTED salary grid based on level of education, expertise and level of experience.