Head of Sub-Office-OIM عودة إلى الفرص

Position Title: Head of Sub-Office
Duty Station: Zarzis, Tunisia
Classification: NO-A
Type of Appointment: One Year Fixed-Term (12 months)
Estimated Start Date: ASAP
Reference Code: VNTN2023-016
Organizational Context and Scope:
Under the direct supervision of the Chief of Mission (CoM), and in close collaboration with project managers of relevant operational units, the Head of Sub-office will be responsible and accountable for assisting in the development, planning, implementation and monitoring of
the sub-office activities as well as for leasing with local authorities and partners, and reporting on IOM’s activities in the area of responsibility.
The Head of Sub-Office will also provide technical recommendations on the way forward to a successful and timely implementation of relief/recovery activities targeting vulnerable migrants and crisis-affected communities in the South of Tunisia, and explore new
opportunities for initiatives covering Migration & Development and Research on migration issues.
The Head of Sub Office – ZARZIS will undertake the following tasks

Core Functions / Responsibilities:
• Management, Under the direct supervision of CoM, assist in monitoring and overseeing all aspects of the operational, logistical, administrative, budgetary and financial activities as well as supervision of staffing in his/her area of responsibility
for the administrative matters in close coordination with the related unit and in accordance with program standards;
• Directly supervise all staff members assigned to the Sub-Office and ensure that they perform the tasks assigned in line with IOM regulations and guidelines and according to donors’ requirements;
• In the framework of the different IOM projects, especially the regional project “NOAH IV” on mixed migratory flows, and the national project ”MRRM” aiming at establishing Migrant Response and Resources Mechanisms in the migratory route
including Zarzis and Medenine, coordinate a timely IOM response to migrants in need of humanitarian and social assistance in the South of Tunisia; in particular to migrants rescued at sea, migrants stranded in the South, and migrants requiring support to safely return home through/from Tunisia;
• Maintain effective and excellent working relationships with local government authorities, community leaders, relevant UN agencies and INGOs and local CSOs involved in the assistance to migrants and receiving communities;
• Support the development of effective strategies and action plans with the respective local service providers/partners in the South of Tunisia (local government organizations, hospitals, NGOs, etc.) based on the needs of migrants;
• Work and liaise with the group of Youth Peer Educators based in the South of Tunisia, and assist with the effective implementation of their activities in the field, in the framework of regional Health Project;
• Ensure appropriate implementation of IOM’s policies and procedures with regards to emergency response and post-crisis management;
• Work and liaise with relevant colleagues and stakeholders in developing plans of action and projects in support of the crisis management process and support the update of the UNCT Contingency Plan;
• Prepare and submit weekly and monthly reports to relevant PMs and COM, and provide inputs and statistics according to needs and requests received;
• Support program managers in the overall implementation of projects in the South of Tunisia and ensure compliance to relevant IOM and donors’ policies and procedures;
• Represent IOM to meetings organized in the South of Tunisia, by partners and authorities;

• Support PMs in carrying out technical assessments to best respond to the needs of migrants seeking IOM assistance;
• Support the development of new proposals in Migrants Protection,
Border/Humanitarian Management and Crisis Management, Migrants Integration,
Community Stabilization, Research, and Migration & Development;
• Coordinate on security related matters with Security Focal Point in Tunis and local
Regional Security Advisor (RSA);
• Ensure that sub office and its staff comply with MOSS requirements and UNDSS advisories are followed;
• Undertake duty travel related as required;
• Perform such other duties as may be assigned by COM.
Required Competencies:
The incumbent is expected to demonstrate the following values and competencies:
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.
• Leadership: Assigns responsibilities fairly and manages performance, taking account of individual strengths, workloads and interests.

• Empowering others and building trust: Delegates appropriately to make the most of others’ talents, clarifying expectations and allowing autonomy in important areas while providing necessary support.
• Strategic thinking & vision : Translates strategic direction into short and mediumterm plans and objectives for own team; revises objectives to reflect changes in organizational goals
Required Qualifications:
Education & Experience
• Master’s degree in management, Political, Social Science or Business Administration from an accredited academic institution; OR University Degree in the above fields with two years of relevant professional experience
• Experience in the field migration and refugee assistance, relief activities targeting returnees, IDPs, conflict-affected communities and vulnerable migrants;
• Experience in complex humanitarian emergency or post-conflict environment;
• Experience in liaising with governmental authorities, other national/international institutions
• Experience with Microsoft Office products, especially Outlook, Word, Excel and PowerPoint,
• Ability to establish and maintain strong working relations with Government counterparts, UN agencies and/or non-governmental organizations.
• Familiarity with the region an asset
Operations
• Delivers on set objectives in hardship situations.
• Effectively coordinates actions with other implementing partners.
• Works effectively with local authorities, stakeholders, beneficiaries and the broader community to advance country office or regional objectives.
Emergency and Crisis
• Works effectively in high-pressure, rapidly changing environments.
• Coordinates actions with emergency response actors.
• Supports adequate levels of information sharing between internal units, cluster partners, IOM and emergency response actors
• Establishes and maintains effective relationships with implementing partners
• Makes correct decisions rapidly based on available information

Skills
• Capacity to work effectively and harmoniously within people at different levels within and outside organization and with colleagues from varied cultures and professional backgrounds.
• Candidate should be highly motivated with dynamic personality and the ability to work under pressure to meet deadlines.
• Ability to draft correspondence and communicate effectively.
• High level of computer literacy (MS Office Word, Excel and Outlook); experience in handling web-based management system.
• Ability to analyse and interpret source information and data; capable of designing, reviewing and revising business processes to achieve efficiency.
Languages:
Fluency in French, Arabic and English (written and spoken) is required.
Other:
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Vaccination against COVID-19 is required. This will be verified as part of the
medical clearance process.
ADDITIONAL INFORMATION:
• Incomplete applications will not be considered. Applications received after the closing date will not be accepted.
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• The list of accredited institutions can be found at https://www.whed.net/home.php
Posting period:
• From 17/07/2023 To 31/07/2023.