Grants Officer – Tnanen عودة إلى الفرص

About us:

The British Council is the UK’s international organisation for cultural relations and educational opportunities. We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to the UK and the countries we work with – changing lives by creating opportunities, building connections and engendering trust.

We work with over 100 countries across the world in the fields of arts and culture, English language, education and civil society. Each year we reach over 20 million people face-to-face and more than 500 million people online, via broadcasts and publications. Founded in 1934, we are a UK charity governed by Royal Charter and a UK public body.

Geopolitical/SBU/Function overview:

The EU (European Union) €9.7m “Programme to Support the Strengthening of Tunisia’s Cultural Sector” aims to support the redefinition of the Tunisian cultural policy and the restructuring of the cultural sector, in the context of Tunisia’s democratic transition.

The Tfanen project is implemented through a PAGoDA Contract (€4m) led by the British Council on behalf of/in partnership with EUNIC which was branded as ‘Tfanen Tunisie Creative’. The project specifically aims to stimulate a local collaborative approach in the view of supporting the creation of a social and cultural ecosystem, inclusive for all groups of the society. The project will aim to 1) Promote cultural diversity and access to culture in Tunisia, targeting in particular vulnerable populations; and 2) Support the freedom of expression and creation, increased international exposure and knowledge-sharing.

Tfanen Project’s approach is locally-geared, socio-sensitive, participative, inclusive and positive in order to help create a favorable environment for creation and freedom of expression, contribute towards more long term social cohesion, and increase the socio-economic impact of culture throughout the country.

Main opportunities/challenges for this role:

• Tfanen grants management function is undergoing a significant growth to position itself more effectively to support the rapidly changing needs of the Tfanen programme and the structure of the team. With this, a vital part of this role is to ensure that the new structure, processes and needs are successfully embedded.
• Frequent travel within the country to conduct site visits and attend project events

Main Accountabilities:

Grants management (70%)

Relationship & stakeholder management

• Proactively communicates and liaises with grantees, project partners and stakeholders, to ensure effective coordination and delivery of events, services and activities related to the project implementation;
• Manages  the relationship between Tfanen and its grantees and to ensure timely organization and facilitation of activities related to the grants projects implementation;
• Contractual responsibilities: preparing and issuing grants contracts in autonomy. Follow up with the grantees for submission of contracts, reports and other necessary documents and information;
• Management and Maintains of accurate records for grants-related files

Finance related duties

• Processing of purchase orders for grants in SAP in a timely manner, creation of SAP vendors and appropriate filing of invoices, contracts and other financial documentation related to grants according to corporate standards.

Grants team service support (30%)

• Cover for fund managers when necessary,
• Delivers a range of administrative services such as translation of documents, letters, reports… and interpretation when necessary;
• Follow up with grantees for external communication purposes,

Managing self & others

• Plans and prioritises own work activities, responding to changing requirements to ensure effective delivery of responsibilities over a daily/weekly time horizon
• Tasks and coordinates others (e.g. internal colleagues or external contractors/suppliers) to complete time-limited, straightforward activities, within established procedures, in order to ensure efficient delivery of services. Monitors task completion to agreed quality and time standards.

Key Relationships:

Internal

• Fund manager, Grants team, Communication manager, the Tfanen programme team, the local British Council staff

External

• External partners (Government officials, professional bodies/associations, NGOs,  grantees …)  suppliers, media and other stakeholders (e.g. grants beneficiaries).