Grants and Technical Procurement Assistant – Chemonics عودة إلى الفرص

Title: Grants and Technical Procurement Assistant
Length of Assignment: Long-Term
Reports to: Grants Manager

BACKGROUND

The Tunisia Jobs, Opportunities, and Business Success (JOBS) project is a five-year project funded by the U.S. Agency for International Development (USAID). The purpose of JOBS is to create jobs in Tunisia by providing targeted technical assistance to individual firms, in order to increase that firm’s competitiveness, enabling it to expand and hire additional workers. At the same time, in support of the goal of job creation, the project will assist Tunisia with workforce development and job placement as well as identify and advocate for improvements in Tunisia’s business enabling environment.

POSITION DESCRIPTION

The Grants and Technical Procurement Assistant will be responsible for assisting the grants manager for the contractual and administrative implementation of the grants. S/he will support the processing and the issuance of grants and under this project.

DETAILED RESPONSIBILITIES

Grants (90%)

• Assist in activities related to grant solicitation and selection, grant awards, grant implementation, grant monitoring and evaluation, and grant close-outs;
• Facilitate panel reviews/evaluations of grant applications
• Draft negotiation memo and grant agreements under supervision of the Grants Manager
• Assist in performing pre-award assessments to determine technical capacity to administer grants awards, when necessary.
• Ensure the highest levels of honesty, integrity, openness and transparency in administering grant award processes and procedures
• Coordinate the receipt among all implementation of the grants of monthly milestones
• Assist in financial and administrative tracking in grant management
• Work directly with local, regional or international vendors and service providers to obtain quotations and/or initiate procurements of requested commodities and services under grants
• Managing the payments of the milestones under grants in collaboration with the grants manager
• Maintain all documents and files (electronic and hardcopy) and ensure files are complete and in compliance with regulations
• Maintain and routinely update any grant database;
• Perform other duties as assigned by the Grants Manager to achieve the project’s goals and objectives.

Subcontracts and Technical Procurements (10%)

• Draft subcontracts and negotiation memo under supervision of the Subcontracts and Technical Procurement Manager
• Assist in performing subcontracts awards, when necessary.
• Ensure the highest levels of honesty, integrity, openness and transparency in administering subcontract award processes and procedures
• Coordinate the receipt among all implementation partners of monthly financial deliverables and invoices
• Assist in financial and administrative tracking in procurement and subcontract management
• Work directly with local, regional or international vendors and service providers to obtain quotations and/or initiate procurements of requested commodities and services under procurement and subcontracts
• Assist in preparing subcontracts and purchase orders issued to subcontractors
• Assist in negotiating with local subcontractor administrative and financial requirements, including managing burn rates, invoices, and payments
• Maintain all documents and files (electronic and hardcopy) and ensure files are complete and in compliance with regulations
• Maintain and routinely update any subcontract or Purchase orders database
• Works closely with the technical component staff, including in close coordination with the Component 4 Strategic Communications and Outreach team regarding the organization of and procurement related to technical events, including conferences, workshops, seminars, etc. This may include securing the venue, printing technical materials, and procuring other needs for the event.
• Perform other duties as assigned by the Subcontracts and Technical Procurement Manager to achieve the project’s goals and objectives

LEVEL OF EFFORT AND PERIOD OF PERFORMANCE

This position is long-term, on a full-time basis.

LOCATION OF THE ASSIGNMENT

The assignment will be in Tunis.

SUPERVISION AND REPORTING

The Grants and Technical Procurement Assistant will report to the Tunisia JOBS Grants Manager and work in close coordination with the Technical Procurement and Subcontracts Manager