Finance Officer – Oxfam عودة إلى الفرص

Oxfam’s vision is a just world without poverty: a world in which people can influence decisions that affect their lives, enjoy their rights, and assume their responsibilities as full citizens of a world in which all human beings are valued and treated equally.

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Deadline for application : 29th January 2021

Organizational Unit: Country Office

Duty Station: Tunis with frequent travel in and outside of Tunisia

Type of Appointment: Fixed-Term

Contract Type of Posting: National Posting Position

Grade: D1

Contract Duration: 1 year

Type of contract: full time; 40h / week

Reporting to: Finance Manager

Staff reporting to this position:  N/A

Team purpose

Responsible to provide adequate financial oversight and support to one of Oxfam’ programs including a number of partners and projects. The FO is a member of the program team while being managed technically by the Finance Manager. He/she very closely with the program lead and the Program’s team members. The FO is responsible for ensuring the fulfilment of Oxfam and Donors’ financial policies and requirements, the application of efficient and transparent financial systems and practices (internally and externally), and efficient support to the program including conducting financial risk assessments and proposing mitigations and solutions.

Job Purpose – Key Responsibilities and Accountabilities

• Work closely with the program lead to develop and regularly monitor and updated the Program’ overall budget.
• Engage in and contribute to the selection of partners.
• Together with the Program lead/s, check and appraise the partners’ organisational structure, the (financial administrative) capacity and the management systems. If necessary, make proposals to counterparts and/or work out ideas for their improvement and strengthening.
• Prepare and provide spending and financial updates to the rest of the program team including the head of programs, right after every reporting cycle.
• Where needed, provide support and guidance on budget development to the selected partners during the design phase and throughout the implementation of the projects.
• Ensure, together with the program lead, that all partners budgets are fully aligned with selected projects and in full compliance with Oxfam and donor’ requirements.
• Mentor and monitor partners’ budget management as well as project expenditures, ensuring compliance with Oxfam and donor’ policies and requirements, through regular communication with partners as well as the review of reports and supporting documents.
• Ensure partners’ timely and of quality financial reporting as well as financial records documentation.
• Conduct financial monitoring and support visits to partners. Where possible, attend partners activities.
• Check and appraise the financial and audit reports of partners; communicate on the findings with the program lead and partner/s, and where necessary make proposals for follow-up and capacity development.
• Provide financial capacity building support to partner organisations and finance staff in the country office, if required.
• Prepare the program financial reports to be submitted to the Affiliate and/or donor, in full coordination with the program lead and the support of the FM.
• Prepare new budgets for the program in case of extension, expansion or a new cycle, in full coordination with the program lead.
• Manage direct communication with the relevant affiliate program finance staff; follow the enquiries, seek required approvals, etc.
• Where needed, together with the program lead, the FO meets and communication with the donor/s.
• Attend all program related team meetings, and actively engage in regular and direct communications, discussions with the team and make joint sound decisions in relation to the program and partners.
• Liaise and collaborate with all relevant staff and parties within CO and Affiliate/s where and as needed.
• Assist auditors in their mission to verify expenditure on projects.
• Be proactive in adjusting project activities, as agreed with the Program Team
• Be vigilant on the application of Oxfam values by partners