Finance Officer-OXFAM Retour vers les opportunités

Deadline for application :11 September 2021

Organizational Unit:Country Office

Duty Station:Tunis with frequent travel in and outside of Tunisia

Type of Appointment:Fixed-Term Contract

Type of Posting:National Posting

Position Grade:D1Contract Duration:1 year

Type of contract:full time; 40h / week

Reporting to:Finance Manager

Staff reporting to this position N/A

Team purpose:

Responsible to provide adequate financial oversight and support to one of Oxfam’ programs including a number of partners and projects.  The  FO is a member of the program team while being managed technically by the Finance Manager.  He/she very closely with the program lead and the Program’s team members.  The FO is responsible for ensuring the fulfilment of Oxfam and Donors’ financial policies and requirements, the application of efficient and transparent financial systems and practices (internally and externally), and efficient support to the program including conducting financial risk assessments and proposing mitigations and solutions.

Job Purpose – Key Responsibilities and Accountabilities:

• Work closely with the program lead to develop and regularly monitor and updated the Program’ overall budget.
• Engage in and contribute to the selection of partners.
• Together with the Program lead/s, check and appraise the partners’ organisational structure, the (financial administrative) capacity and the management systems. If necessary, make proposals to counterparts and/or work out ideas for their improvement and strengthening.
• Prepare and provide spending and financial updates to the rest of the program team including the head of programs, right after every reporting cycle.
• Where needed, provide support and guidance on budget development to the selected partners during the design phase and throughout the implementation of the projects.
• Ensure, together with the program lead, that all partners budgets are fully aligned with selected projects and in full compliance with Oxfam and donor’ requirements.
• Mentor and monitor partners’ budget management as well as project expenditures, ensuring compliance with Oxfam and donor’ policies and requirements, through regular communication with partners as well as the review of reports and supporting documents.
• Ensure partners’ timely and of quality financial reporting as well as financial records documentation.
• Conduct financial monitoring and support visits to partners.  Where possible, attend partners activities.
• Check and appraise the financial and audit reports of partners; communicate on the findings with the program lead and partner/s, and where necessary make proposals for follow-up and capacity development.
• Provide financial capacity building support to partner organisations and finance staff in the country office, if required.
• Prepare the program financial reports to be submitted to the Affiliate and/or donor, in full coordination with the program lead and the support of the FM.
• Prepare new budgets for the program in case of extension, expansion or a new cycle, in full coordination with the program lead.
• Manage direct communication with the relevant affiliate program finance staff; follow the enquiries, seek required approvals, etc.
• Where needed, together with the program lead, the FO meets and communication with the donor/s.
• Attend all program related team meetings, and actively engage in regular and direct communications, discussions with the team and make joint sound decisions in relation to the program and partners.
• Liaise and collaborate with all relevant staff and parties within CO and Affiliate/s where and as needed.
• Assist auditors in their mission to verify expenditure on projects.
• Be proactive in adjusting project activities, as agreed with the Program Team
• Be vigilant on the application of Oxfam values by partners

Technical Skills, Experience & Knowledge:

• Bachelor degree in Finance or related degree;
• At least 5 years of relevant experience in similar positions with similar responsibilities (as a finance and/or grants officer / coordinator)
• Experience in the development sector and/or good knowledge and understanding of local and international NGOs work.
• Excellent computer literacy, especially on Excel and Advance Excel.  Experience using a computerized financial management information system preferably Pastel is a plus.
• Excellent command of Arabic and French (English is an asset).
• Excellent communication and interpersonal skills, with peers and partners.
• Strong active team player with experience in multi-cultural environment.
• Proven agility and flexibility.
• Detail oriented and problem solving skills.
• Ability to handle multiple priorities, to work under pressure and tight deadlines.
• Experience in contributing to organizational capacity development.
• Experience in liaising with communities, individuals, CSOs, and other relevant stakeholders.
• Ability to work in a matrix work environment.
• Aptitude to learn quickly and to share learning with colleagues and partners.
• High level of integrity and accountability.
• Commitment to Oxfam’s values and ways of working and to Oxfam’s objectives to promote gender equity and diversity and the interests of marginalized people in all aspects of its actions.

COMPETENCIES:

• Self-Awareness
• Vision Setting
• Agility, complexity and ambiguity
• Relationship building
• Decisiveness