Finance/HR/Office Administrator – International Legal Foundation – Tunisia عودة إلى الفرص

• Location: Tunis, Tunisia
• Number of Positions: One (1)
• Application Deadline: 15 March 2021
• Start Date : Immediately 
• SALARY RANGE 1900 to 2300 TND BRUT monthly

ABOUT THE ILF

Established in 2001, the ILF is a leading global advocate for the right to counsel. Our mission is to make justice a reality for poor people by fighting to guarantee high-quality legal representation for everyone arrested or detained. Around the world, we provide criminal defense services and build sustainable, effective legal aid institutions.  

Headquartered in New York, the ILF has current programs in Afghanistan, Indonesia, Myanmar, Nepal, Palestine, and Tunisia. We work with ministries of justice, bar associations, lawyers, prosecutors, and police to expand access to justice for vulnerable people. By bringing international criminal defense experts together with local lawyers to provide professional mentorship and exchange, the ILF is raising up a new generation of public defenders. Our work prevents torture and mistreatment, promotes alternatives to detention, encourages positive youth development, and builds fair and credible institutions. 

The goal of the ILF’s program in Tunisia is to mentor Tunisian lawyers to provide quality, effective criminal defense services to poor people charged with crimes. The ILF has three offices in Tunisia, in Tunis, Kasserine and Kairouin.  The ILF is seeking a full-time Finance/HR /Office administrator to help to help organize the offices and manage program operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

This is an entry level position for a mature, confident, self-starter who is willing to learn and is able to communicate effectively with a variety of people. The ILF manages several grant projects simultaneously, and has 3 offices with a team of lawyers and program support staff of over 10 people across the offices.  This position works to ensure that operations across offices and grants are running smoothly. Specific responsibilities for this position include the following:

Office Administration

• Ensure that the offices are functioning properly; working with the landlord and others on potential office issues.
• Set up meetings; this could entail looking for venues, inviting participants; purchasing food and supplies for meetings
• Provide translation as needed and requested from program staff
• Ensure that equipment is working properly; and if needed, getting items to be repaired
• Purchase and manage supplies and equipment
• Make travel and lodging arrangements as needed
• Support International Fellows and ILF headquarters staff when in Tunisia
• Stay abreast of all Tunisian laws and registration requirements that may impact the ILF
• Troubleshoot office issues as they arise
• Supporting program activities as requested by the Program Director and Legal Director

Human Resources 

• Maintain confidential personnel records such as contracts, time off accruals and balances, and other documentation
• Stay abreast of Tunisian labor laws as they impact our employees, consultants, etc.
• Work closely with ILF headquarters in preparing employee manual, contracts, and other HR documents
• Submit weekly activities logs to the Program Director
• Communicate clearly with the ILF-Tunisia team about all issues related to office policies and help to maintain a healthy and respectable office environment

Finance Tasks

• Ensure that staff/consultants and payroll taxes are paid correctly and in a timely manner
• Ensure that invoices are paid correctly and adhere to budgets and ILF financial guidelines
• Submit time sheets on a monthly basis to ILF headquarters finance department
• Keep records of financial transactions for the organization, including accounts payable and receivable (consistent with accounting standards for nonprofit agencies)
• Maintain and distribute petty cash
• Use and review vouchers and purchase orders, and reconcile bank and petty cash statements and balances, to verify, allocate, and post details of business transactions to relevant accounts
• Regularly review actual expenses to budgets and analyze for potential budgetary issues
• Prepare expense reports to be distributed to ILF headquarters and / or funders
• Ensure that all Tunisian reporting documents are prepared

Work closely with ILF headquarters finance staff in preparing financial reports