Finance Assistant-IOM عودة إلى الفرص

Position Title: Finance Assistant 

Duty Station: Tunis, Tunisia 

Classification: G4 

Type of Appointment: One Year Fixed Term contract (12 months with the possibility of   extension)  

Estimated Start Date: ASAP 

Reference Code: SVNTN2022-035 

Organizational Context and Scope: 

Established in 1951, IOM is the leading inter-governmental organization in the field of migration  and works closely with governmental, intergovernmental, and non-governmental partners. IOM  is dedicated to promoting humane and orderly migration for the benefit of all. It does so by  providing services and advice to governments and migrants. 

Under the general supervision of the Chief of Mission, Head of Resource Management Unit and  the guidance of the National Resource Management Officer, and direct supervision of Sr finance assistant, the incumbent will be providing support to the IOM office in Tunis in terms of administration and finance requirements, in collaboration with finance, logistics and  procurement, HR and administration teams of the Mission. More particularly, the successful candidate will assume the functions and the following responsibilities:

Core Functions / Responsibilities: 

1. Support the finance office on its daily Finance activities 
2. Contribute to assisting for the smooth daily running of all Financial functions in a timely fashion, and in accordance with the Mission’s regulations and  procedures; 
3. Ensure that any submitted payments are stamped appropriately and properly logged in the register. 
4. Prepare & Post accounting transactions to the Office and ensure that supporting documents are complete, follow up with relevant staff. Provide general logistic support such as photocopying and scanning documents, vouchers prepared by the  unit, etc. 
5. Maintain an efficient filing & E-filling system for vouchers/financial  documentation/receipts and ensure their timely filing & E-filling in chronological  order; 
6. Verify invoices, and supporting documentation and ascertain that the goods or  services they refer to were duly received or provided in line with IOM financial  management rules and procedures before proceeding with payment request; 
7. Provide assistance for processing all staff services such as travel, expense  claims, document retrieval, etc; 
8. Support proper and systematic completion of all posted payments and other  accounting documents according to in line with IOM financial management rules  and procedures; 
9. Assist in organizing and preparing vouchers as needed during audits. 
10. Keeping confidentiality matters as defined by the mission’s requirements. 11. Assist in accurate financial tracking and record keeping of the daily projects’  financial activities. 
11. Assist in preparing financial reporting & Monitoring for the projects so that project commitments and expenditures are tracked according to IOM standards. 
12. Support timely clearing and follow-up for mission vendor maintenance 14. Assist in monthly and yearly end closures of accounts. 
13. Assist with treasury functions when needed like cash and banks 

Such other duties as may be assigned. 

Required Competencies: 

The incumbent is expected to demonstrate the following values and competencies: 

The incumbent is expected to demonstrate the following values and competencies: Values – all IOM staff members must abide by and demonstrate these three values: • Inclusion and respect for diversity: respects and promotes individual and cultural  differences; encourages diversity and inclusion wherever possible. 

• Integrity and transparency: maintains high ethical standards and acts in a manner  consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and  committed manner and exercises careful judgment in meeting day-to-day  challenges. 

Core Competencies – behavioural indicators level 1 

• Teamwork: develops and promotes effective collaboration within and across units  to achieve shared goals and optimize results. 
• Delivering results: produces and delivers quality results in a service-oriented and  timely manner; is action oriented and committed to achieving agreed outcomes. • Managing and sharing knowledge: continuously seeks to learn, share knowledge and  innovate. 
• Accountability: takes ownership for achieving the Organization’s priorities and  assumes responsibility for own action and delegated work. 
• Communication: encourages and contributes to clear and open communication;  explains complex matters in an informative, inspiring and motivational way. 

Required Qualifications:  

Education & Experience & skills: 

High School diploma with four years of relevant experience; or, 

Bachelor’s degree in finance, Business Administration, or related field with two years of  relevant professional experience 

• Experience in administration and technical assistance to executives is an asset • Capacity to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds 
• Excellent computer skills, especially in MS Office; 
• Experience in PRISM SA is an asset 

Skills:  

✔ Strong organizational and planning skills 

✔ Excellent time management skills 

✔ Capacity to work effectively and harmoniously within a team of colleagues from varied  cultures and professionals background. 

✔ Demonstrated ability to communicate clearly and effectively; 

✔ Strong interpersonal & intercultural skills with an attention to detail; 

✔ Team player; 100% integrity 

Languages: 

Fluency in French, Arabic, English (written and spoken) is required.  

Other: 

• Appointment will be subject to certification that the candidate is medically fit for  appointment, accreditation, any residency or visa requirements, and security clearances. Vaccination against COVID-19 is required. This will be verified as part of the  medical clearance process.

ADDITIONAL INFORMATION : 

• Incomplete applications will not be considered. Applications received after the closing date will not be accepted. 
• Any offer made to the candidate in relation to this vacancy notice is subject to funding  confirmation. 

• The list of accredited institutions can be found at https://www.whed.net/home.php