Position Summary:

The Finance Assistant will support the Finance Department to improve on the timeliness of payments to various parties. She/He will work under the Finance Director to ease the workload from grantee, workshop participant, employee, and vendor payments. In addition, the Finance Assistant will assist the technical staff to prepare, review and finalize documents necessary for prompt payments for activities.

Position Responsibilities:

• Receive and verify completeness of activity registration, payment forms from the field.
• Input figures to Excel spreadsheets for finance officer’s review (to expedite the paymentprocess).
• Receive and ensure completeness of invoices and their supporting documentation.
• Prepare invoice payments for finance officer/Manager’s review.
• Assist Finance Department with prompt and orderly filing of all accounting documents.
• Assist Finance Department in maintaining accounting documents trackers.
• Assist with petty cash reconciliation and filing.
• Support technical teams in assigned field activities.
• POC for the management of the needs of the regional office
• Prepare Cash request from HQ for Finance Officer’s review.
• Ensure that the database, in accounting and financial records, establishes a logical and clear cross-reference between files, in order to facilitate monitoring and auditing.
• Performs other related duties as assigned.

Other Responsibilities

• Perform any other reasonable duties as assigned by the COP or his designee.
• Respect and abide by all the internal regulations of FHI platform office