Finance Assistant – DAI عودة إلى الفرص

Maximum Level of Effort: LTTA

Base of Operations: Tunis, Tunisia

position reports to: Finance Manager

Project Background:

The USAID Fiscal and Accounting System of Tunisia (FAST) Project supports the Government of Tunisia (GoT) to improve public financial management.  FAST focuses specifically on enhancing and upgrading the government’s public financial management information system (PFMIS) to increase the efficiency, transparency, and predictability of public finances.  The project strengthens the government’s capacity to carry out fiscal, budgetary, and revenue collection mandates and advances electronic services to optimize regulations, procedures, and authorizations that reduce the cost and time burden on businesses, facilitate investment and trade, and promote innovation. Finally, FAST works to strengthen communication between policy makers and the public to build a common understanding of the constraints to—and opportunities for—economic expansion.

Purpose:

The Finance Assistant will support the Finance Manager in all activities related to finance according to DAI policies and procedures.

Responsibilities and Key Tasks:

• Help maintain proper Finance Department records and daily accounting work.
• Scrutinize all invoices for accuracy before making payments and ensure that the payment backup in the system is in accordance to DAI’s policies
• Prepare checks, cash payments,wire transfers and withholding tax certificates.
• Petty cash management:
• Enters all approved cash payments into Petty Cash Log sheets as instructed by the Finance Manager.
• Prepare cash counts on weekly basis and during each accounting closure
• Reviews cash balances daily and notifies the Finance Manager.
• Assists the Finance Manager prepare the cash reconciliation at the end of each month to close the month’s books.
• Verification and review of petty cash payments for accuracy and legitimacy and reconciliation of remaining cash whenever replenishment is required.
• Assists with payroll by ensuring forms are accurate and fully completed by the end of each month in accordance with the requirements of the relevant local laws of Tunisia.
• Tracks sub-ledger balances, including receivable accounts for individual staff ensuring that outstanding Operations, Project and/or Travel advances are settled before issuing new advances.
• Maintains a good filing system for all cash and bank payments for audit trail.
• Assists the Finance Manager in preparing tax payments.
• Scans and files vouchers and supporting documents for uploading into the system.
• Fill in the purchase orders stamped by the Tunisian tax office control and assists the Finance Manager in clearance of the PO’s stamped for supplies exempt VAT.
• Other tasks as assigned by the Finance Manager