Finance And Grant Officer-OXFAM Retour vers les opportunités

“Finance and Grant Officer”

Oxfam’s vision is a just world without poverty: a world in which people can influence decisions that affect their lives, enjoy their rights, and assume their responsibilities as full citizens of a world in which all human beings are valued and treated equally.

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Internal Job Grade: D1
Type of Contract: Full time; 40hrs/week
Annual Salary & Benefits: National Scale salary in accordance with Oxfam salary scale and HR policy & conditions in Tunisia. Based in Tunis with possible travels within Tunisia and in the region.

Starting Date: As soon as possible
Reporting to: Grants and Compliance Manager (GCM)
Staff reporting to this position: n/a

Team Purpose :

The Finance and Grant Officer (FGO), under direct supervision of the GCM and in close coordination with Project Manager, will be responsible for the grant management and contracting process, supporting  and monitoring of grant data and metrics, and ensuring grantees-partners’ compliance and support within the entire grant process. He/she works very closely with the Program Lead and the Program’s Team members and will be responsible for ensuring the fulfilment of Oxfam’s and Donors’ financial policies and requirements, the application of efficient and transparent financial systems and practices (internally and externally), and efficient support to the program including conducting financial risk assessments and proposing mitigations and solutions.

Job Purpose and Key Responsibilities :

– Work closely with the program lead to develop and regularly monitor and updated the Program’s
overall budget.

– Engage in and contribute to the selection of partners.

– Together with the Program lead/s, check and appraise the partners’ organizational structure, the (financial administrative) capacity and the management systems. If necessary, make proposals to counterparts and/or work out ideas for their improvement and strengthening.

– Coordinate with program team to initiate the contracting process and help ensure effective post-
contract grant management including:

* Compliance with policies and procedures;
* Timely collection and assessment of reports;
* Follow up and communication with grantees;
* Ensure scheduled payments to grantees;

– Prepare and provide spending and financial updates to the rest of the program team including the head of programs, right after every reporting cycle.

– Where needed, provide support and guidance on budget development to the selected partners during the design phase and throughout the implementation of the projects.

– Ensure, together with the program lead, that all partners’ budgets are fully aligned with selected projects and in full compliance with Oxfam’s and donors’ requirements.

– Mentor and monitor partners’ budget management as well as project expenditures, ensuring compliance with Oxfam’s and donors’ policies and requirements, through regular communication with partners as well as the review of reports and supporting documents.

– Ensure partners’ timely and of quality financial reporting as well as financial records documentation.

– Conduct financial monitoring and support visits to partners. Where possible, attend partners’ activities.

– Check and appraise the financial and audit reports of partners; communicate on the findings with the program lead and partner/s, and where necessary make proposals for follow-up and capacity development.

– Prepare the program financial reports to be submitted to the Affiliate and/or donor, in full coordination with the program lead and the support of the GCM.

– Prepare new budgets for the program in case of extension, expansion or a new cycle, in full coordination with the program lead.

– Manage direct communication with the relevant affiliate program finance staff; follow the enquiries, seek required approvals, etc.

– Where needed, together with the program lead, the FGO meets and communicates with the donor/s.

– Attend all program related team meetings, and actively engage in regular and direct communications, discussions with the team and make joint sound decisions in relation to the program and partners.

– Coordinate and assist auditors in their mission to verify expenditure on projects.

– Be proactive in adjusting project activities, as agreed with the Program Team

– Be vigilant on the application of Oxfam values by partners

– Track compliance and identify and report non-compliance issues to the Grants and compliance coordinator and Project Manager related to donor and Oxfam contractual obligations and standards;

Technical Skills, Experience & Knowledge :

– Bachelor’s degree in finance or related degree;

– At least 5 years of relevant experience in similar positions with similar responsibilities (as a finance
and/or grants officer / coordinator);

– Experience in the development sector and/or good knowledge and understanding of local and
international NGOs work.

– Excellent computer literacy, especially on Excel and Advance Excel.  Experience using a computerized financial management information system preferably Pastel is a plus.

– Excellent command of Arabic and French (English is an asset).

– Excellent communication and interpersonal skills, with peers and partners.

– Strong active team player with experience in multi-cultural environment.

– Proven agility and flexibility.

– Detail oriented and problem solving skills.

– Ability to handle multiple priorities, to work under pressure and tight deadlines.
– Experience in contributing to organizational capacity development.

– Experience in liaising with communities, individuals, CSOs, and other relevant stakeholders.

– Ability to work in a matrix work environment.
– Aptitude to learn quickly and to share learning with colleagues and partners.

– High level of integrity and accountability.

– Commitment to Oxfam’s values and ways of working and to Oxfam’s objectives to promote gender equity and diversity and the interests of marginalized people in all aspects of its actions.

Key Attributes:

– Ability to work in a complex and demanding environment.

– Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.

– Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.

– Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Organizational Values:

– Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.

– Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.

– Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

– Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.

– Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and
sustainable world.

– Courage: We speak truth to power and act with conviction on the justice of our causes.