FINANCE AND ADMINISTRATION ASSISTANT-Première Urgence Internationale Retour vers les opportunités

Applications not respecting these instructions may not be considered. 

Applications will be reviewed, and potential qualified candidates may be contacted prior  to the position closing date. We encourage applicants to submit their CV promptly, as  the position may be filled before the advertised deadline.

The association leads, on average, 190 projects each year in the following sectors of intervention: protection, food security,  health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI  is providing assistance to around 5 million people in 21 countries – in Africa, Asia, Middle East, Eastern Europe, Latin America and France. 

Première Urgence Internationale has been operating in Libya since 2017, particularly in the regions of Benghazi and, from  2019, in Al Kufra, to strengthen the resilience of the most vulnerable populations affected by ongoing crises, improve  their access to essential services. The organization’s intervention in the country is built upon an integrated approach  combining the provision of comprehensive primary healthcare services, psychosocial support, public infrastructures’  rehabilitation and WASH activities. Since September 2024 PUI has been implementing an emergency health and WASH  response to assist Sudanese refugees and host populations in the Al-Kufra region.

2. HUMAN RESOURCES ADMINISTRATIVE MANAGEMENT 

3. ADMINISTRATION MANAGEMENT 

4. TEAM MANAGEMENT 

5.

• Responsible for cashbox management and cash payments in Tunis 

• Responsible for cash advance management in Tunis

• In charge of the first check of the invoices paid at Coordination level 

• Participate in filling the cashbooks and bankbooks using Excel 

• Ensure a proper voucher archiving system (hard copies)  

• Assist in the monthly/yearly accounting closure 

• Ensure proper financial management in respect of PUI procedures, local financial and tax regulations • Ensure the payment of withholding taxes and Social Security to the administration in Tunisia (CNSS, Recette des Finances) on time 

• Ensure the electronic archiving of the accountancy of the mission and the preparation of the periodic shipment of the  accountancy to HQ  

• Participate in internal and external audits if needed 

2. HR ADMINISTRATIVE MANAGEMENT 

• Gather all the documents needed in national staff HR files  

• Assist in preparing the HR Database: prepare attendance sheets and collect all supporting documents (leave  requests/advances forms/PoA), scan and send to FAC on a monthly basis 

• Support the recruitment process of all national employees in Tunisia (job announcement posting, candidates  shortlisting, planification/supervision of technical tests, participation in the interviews of assistant positions or lower  when required) 

• Participate in the briefing planning for new staff 

• Ensure a proper and complete archiving system (electronic and hard HR files) 

• Support in the HR management of the local staff in Tunisia, in respect with the local labor regulations • Support in the process of all legal requirements for the access of international staff (residency, Libyan visa, security  clearance etc) 

3. ADMINISTRATION  

• Ensure the translation of documents when required 

• Provide secretariat support for writing official letters when needed  

• Ensure the archiving of the administrative documents (electronic and hard files) 

• Support in the process of all legal requirements with the local authorities 

• Ensure the follow-up of office consumables stock with the cleaner and raise the purchase request when needed 

4. TEAM MANAGEMENT 

• Ensure regular monitoring of the tasks of his/her team 

• Ensure the daily administrative management of his/her team (leave plan, compliance with working hours, appraisal)

Ensure the compliance with PUI Internal Regulations (IRR) by the team under his/her line management. Report any  breach of the IR to the line manager

authorities

Knowledge of INGOs procedures

 Ability to work independently while taking initiatives and showing a sense of responsibility 

 Ability to work and manage affairs professionally and with maturity 

 A high sense of discretion and integrity when dealing with sensitive protection information 

 Ability to withstand pressure 

 Ability to provide/structure instructions clearly and concisely both orally and in writing 

 Strong commitment to support/develop capacity of staff 

 Sense of diplomacy and openness of spirit  

 Good brainstorming, analytical and trouble-shooting skills 

 Ability to integrate the local environment into operations, in its political, economic and historical dimensions

 Result Oriented and priority management skills 

 Organization, rigor and ability to meet deadlines 

 Strongly committed, Proactive, Flexible, and adaptable to the needs of the team and organization

 Reliable and punctual