Finance and Admin Officer -Expectation State عودة إلى الفرص

Nature of Engagement: Full time,  based in Tunisia or  Lebanon. 

Title: Finance and Admin  Officer 

Line Management: Managing Partner and  Project Director 

Remuneration: Competitive 

Start Date: As soon as possible 

Context of the Role: 

Expectation State we build more inclusive economies, communities, states and ecosystems to meet the  expectations of society. We’re a partnership of entrepreneurial development experts, sharing ownership of a  business that we’re passionate about. We design and deliver projects and initiatives that contribute to more just and  inclusive societies. 

Our work brings together some of the most accomplished experts in our focus markets with international experts  drawn from across both the public and private sectors. We design and deliver projects and initiatives that contribute  to more just and inclusive societies, through a business that we believe is just and inclusive. 

We are hiring for a Finance and Admin officer. You will be part of a small, high performing team, located across  Tunisia, Jordan, Zambia, Zimbabwe, Kenya, Ghana and the UK. As a growing company our financial management  needs are constantly changing. We are looking for an early-career professional with formal training in finance to lead  our financial administration across the business as a whole, with a specific project allocation to one of our larger  programmes, funded by USAID, in Jordan. 

You will become part of a company that provides the conditions for its personnel to thrive and perform; for this role,  we are looking for someone that wants to contribute to a high performing team and is extremely motivated, with  excellent attention to detail. 

If that’s you, read on!

Role: 

Company Financial Administration Duties: Approx 60% 

■ Invoice Management: ongoing processing of company-wide sales and  purchase invoices; 

Nature of Engagement: 

Consultancy – 6 months, with a view to a longer term engagement. 

■ Creation and monitoring of projects on Xero: Creating project categories on  

■ Coordinate with head office and project staff to ensure all financial activities meet  project needs, e.g. accurate production of invoices for USAID, spend plan tools,  other financial trackers, and responding to USAID, ES and client inquiries;  

■ Strong written and spoken English skills are essential for this role and will be a  major focus during our evaluation in the recruitment process.

Title: 

Xero when new projects are won; 

Community and Communications Manager 

■ Understanding our Project Management Spreadsheet (PMS) tool and  Line Management: 

Profile: 

TBC pro-actively working with PMS owners; 

Inputs: 

■ Creating monthly project finance reports that are within a broader  

Full-time understanding of our projects; 

■ Working with our accountants and senior management on our monthly Cash 

Context: 

Flow Statement. 

Expectation State is a purpose driven company, committed to  

Project Financial Administration Duties: Approx 40%  tackling the toughest problems in Emerging States. We provide  

■ Support the development and/or technical review of program budgets;  a different approach to private sector development in our focus  

countries, offering a specialist vehicle to increase the quantity  

■ Lead financial activity, including but not limited to: making payments, issuing  and quality of investment.  

and reviewing invoices requesting advances as needed, and reviewing and  Our largest geographic focus is currently Tunisia, but we also  

approving project accounting reports and supporting documentation;  have ongoing interests in Jordan and Lebanon. Our  

■ Manage time and expense reporting, finance, accounting and human  communications however is. Our work in Tunisia focuses on  

resources policies, procedures and standards in alignment with Expectation  supporting the government on a wide range of investment  

State, and donor and client policies and procedures, including but not limited  issues, with a current focus on supporting investment and the  

private sector in the context of the Covid-19 crisis. 

to USAID;  

Expectation State is becoming increasingly active in the release  

■ Prepare quarterly accrual reports, expenditure reporting, and burn rate  of research and analysis. We have developed an online research  

projections for clients (such as USAID) and Expectation State head office;  platform that aims to provide insights, analysis and research  

■ Prepare required quarterly, and annual financial reports for clients and donors  pieces related to countries where we are operating and themes  including but not limited to USAID;  of an interest to our work. This aims to build ES influence and  

■ Act as the lead reviewer for all invoice activity for the project including,  outreach within the investment ecosystem and decision makers.  

reviewing final invoices and approving any third party invoices and  In order to reach this objective, we believe that we need to work  

on better communicating our activities and achievements and  expenditures;  

promoting ES’ approach. We are looking for a community  manager to join us and support us better communicate  externally, and contribute to building ES influence networks  through social and mainstream media channels.  

The ideal candidate will be an early career professional with a formal finance  qualification and experience of finance administration. 

We are looking for someone who has experience of using online accounting, such  as Xero, and is willing to combine a willingness to learn more about using the  platform with intense attention to detail. 

You should have an eye for spreadsheets, and a desire to help team members  administer project budgets across a diverse portfolio. Your record-keeping is  excellent, as is your adherence to set processes, but you are equally willing to  suggest improvements to how we do things. 

You will ideally be coming to us with one to two years of finance and administrative  experience in the international development sector, with a basic understanding of  how projects work and the financial management that they require. 

To apply, please email: recruitment@expectationstate.com with your CV and a  covering email demonstrating your experience and enthusiasm for the role using  “Application Finance and Admin Officer” as subject. Closing 30, September 2024. 

Terms of Reference – Finance and Admin Officer