Finance and Admin Officer-COOPI – Cooperazione Internazionale Retour vers les opportunités

Finance and Admin Officer: “Recovery, Stability and Socio-economic Development in Libya”Baladiyati Phase 2 – AICS component – EUTF-NOA-LY-13-01

COOPI – Cooperazione Internazionale is an Italian non-governmental organization founded in Milan in 1965 and presents in 33 countries. COOPI starts assessing for interventions since 2019 and it was formally register in Tunisia and Libya. COOPI applies a community-based approach where protection is mainstream in all of its multi-sectorial projects combining and connecting its intervention on livelihood, wash, education and human mobility. COOPI is now recruit a Finance and Administration Officer for a new project to be implement in Libya and remotely coordinated from Tunisia with potential travels to Libya. 

Tasks

A ORManagement of the administration:

• Ensures the application of general organizational guidelines and administrative
• Ensures compliance with the law in every area of management local

L ogistic and purchasing:

• Supports the Project Manager and the Logistician in purchasing planning based on the periodic consolidation of purchase requests (PROs) issued within the organization (at HQ and field)
• Based on the operational and financial plans, supports the Project Manager and the Logistician in the purchase of goods and services for the project and in compliance with the technical specifications received and the purchase terms applicable.
• It ensures the formal correctness of the procedures in all phases, from the preparation of the purchase dossier to the selection of the supplier

Accountability, Finance and Budget:

• Ensures the updating and validity of the accounting records, ensuring the correct allocation of costs according to specifications receipts
• Ensures correct management of relationships with Banks
• Ensures reconciliation of bank accounts and earnings
• Based on the information provided by the Country Coordinator and Project Manager, it ensures the preparation, control and management of the financial flows 
• Ensures the correct functioning of the program accountant

Project management

• Ensures the preparation of reports required
• Supports the Project Manager in formulating agreements that regulate relations with other organizations for the implementation of the project. It also ensures compliance with the agreements (for the parts within its competence) including the procedures hand-over.
• Supports the Project Manager in monitoring costs by providing them with periodicals updates
• Supports the Project Manager in periodic financial planning and determination the financial needs of the project

Personnel administration, legal obligations:

• Ensures the correct administrative management of local staff, including preparation of pay slip, payments, Bank withdraws,   according to local legislation and the procedures defined at project level
• Establishes and manages relationships with legal consultants, auditors, accountants 

Purchasing and Logistics :

• Supervises the administration, control and management of acquired capital goods and processes logistics
• Supervises the stipulation of contracts and asset purchase operations services

Management control :

• Ensures the preparation of periodic final balance sheets for internal reporting purposes in line with the expected management control needs.

Field travel

Personnel based in Tunis but able and willing to travel to Libya (Tripoli) if security conditions allow

Requirements

• Academic experience relevant to the role described or at least 3 years of experience professional relevant to the role described in the field of development and humanitarian relief; Experience in conflict or post-conflict countries 
• Deep knowledge of the systems financial, management administrative/financial and reporting In the profit and non-profit sectors.
• Experience in preparing financial reports according to guidelines and procedures national.
• Familiarity with the procedures and the regulations of  AICS and EU Trust Found will be an advantage
• Experience in implementing financial control systems.
• Excellent computer skills (Microsoft Office).
• Good communication skills e interpersonal.
• Proven ability to work in groups multidisciplinary.
• Developed ability to work and adapt, especially during high workload periods linked to reports deadlines
• Knowledge of English and Arabic is required. Knowledge of Italian will be an advantage