Finance & Administrative Assistant – EFE عودة إلى الفرص

EFE Background

The Education For Employment Foundation (EFE) believes that when young people have jobs and the hope of building a future, they help lay the foundation for prosperous and secure societies. EFE has a network of local nonprofits operating across the Middle East and North Africa in the following countries: Egypt, Jordan, Morocco, Palestine, Saudi Arabia, Tunisia and Yemen.

EFE’s mission is to provide economic opportunities for youth, enabling them to transform their lives through productive, independent livelihoods. Two elements distinguish EFE: 1) We are a network of locally-run non-profits led by a national board of directors (mainly from the private sector) and staff, and 2) We complete the circle beyond training to place graduates in jobs or connect them to entrepreneurship support, and then provide ongoing learning and civic engagement opportunities as part of EFE’s Alumni Network.

Reporting in a matrix line to the EFE-Tunisie Regional Director of the south Office and the Finance Director who are reporting to the Chief Executive Officer, the Finance and Administrative Assistant will work primarily with the team of Zarzis office and with the team in Tunis Office, will also collaborate with the European and U.S. teams (EFE-Global).

Responsibilities:

The Finance and Administrative Assistant will carry out the following responsibilities:

• Finance and Accounting Operations :
  • Manage invoices and payment services & review expenses related to the project and relevant office operations
  • Maintain, in collaboration with the regional director the project petty cash and ensure proper tracking, disbursement and clearance of petty cash advance Maintain, in collaboration with the regional director, the project petty cash and ensure proper tracking, disbursement and clearance of petty cash advance.
  • Maintain payments and receipts related to the project.
  • Ensure bank reconciliations are properly set in a monthly basis
  • Ensure all the bills are paid properly and in a timely manner
  • Ensure all transactions are tracked and duely recorded in a timely manner following the format required by tha finance department
  • Scan, maintain and send supporting documentation to Tunis Finance team
  • Maintain monthly cash tracker
  • Maintain all the supporting documentation in accordance to EFE Tunisie compliance rules
  • Maintain expenses records and inventory and communicate necessary information to the
  • Finance Director to ensure compliance with EFE Tunisie rules and regulations
• Procurement and Administrative :
  • Prepare and submit orders for purchase as per EFE Tunisie procedure and financial manual
  • Oversee and manage the purchasing of office supplies in compliance with EFE-Tunisie’s procurement policies,
  • Manage, day to day, administrative, financial and logistical activities of EFE Tunisie Regional Office at zarzis,
  • Prepare and submit orders for purchase related to regional office
  • Maintain South office of EFE-Tunisia’s purchasing records and inventory and communicate necessary information to the Finance Director to ensure compliance with EFE Tunisie manuals.
  • Liaise with Finance Officer in the EFE Tunisie on a daily basis Other tasks as relevant.