Finance & Administration Assistant – PUI

تفاصيل الفرصة

الجهات المعنيّة بهذه الفرصة Tunis

General Information

The organisation

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

The association leads, on average, 190 projects each year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 5 million people in 21 countries – in Africa, Asia, Middle East, Eastern Europe and France.

PUI is launching a health intervention in Benghazi which aims to improve access to quality healthcare for populations affected by the ongoing conflict in Benghazi and its surroundings.

Job Description

Overall objective

Under the supervision of Finance and Administration Officer, he/she is responsible of a high standard HR, finance, administrative management and secretariat to the Libyan mission to ensure that PUI activities are running in an effective and efficient manner in compliance with PUI and donors’ procedures.

Tasks and Responsibilities

Finance Management:
Human Resources Administrative management
Support administration management

Specific Goals and Related Activities

Finance management:

Responsible of Tunis Coordination cashbox and cash payments
Ensure proper financial/procurement management in respect of the local financial and tax regulations (Tunisian and Libyan)
Ensure the payment of monthly Taxes and Social Security under supervision of FAO to local administration departments
Ensure quality accounting vouchers and proper archiving system in coordination/field levels
Fill Cashbook and Accountancy tools monthly under the supervision of FAO and FAC
Print Accounting Vouchers and match with related invoices and procurement files
Ensure the first check of the procurements files and invoices at Coordination and field levels.
Responsible of the good electronic archiving system: Scanning accountancy vouchers,invoices,procurement files
Archive the scanned vouchers, invoices and procurement files and send the original documents to HQ

Human Resources management:

Prepare and/or gather supporting documents related to each local and international staff HR personal folder
Support travel arrangements for international, national staff and visitors by booking flights in a timely manner and circulate internally the follow-up document.
Follow-up the procedure for all legal requirements for the international staff (Follow-up on Libyan visas, security clearance,Telex,Tunisian visas,residencies,work permits)
Responsible for preparing International and National staff timesheets on a monthly basis

Support administration management

Provide secretariat support for writing official letters and translations (from English, French to Arabic or from Arabic to English, French)

In General, the Employee has to remain flexible and to perform other duties as required for the good running of the mission.

NB: This job description may be subject to modifications in the future, depending on the evolution of the activities. These modifications will then be defined and discussed between the Employee and PUI

Required Personal Characteristics (fitting into team, suitability for the job and assignment/mission)

Being flexible, adapt easily to changes and reorganize priorities according to needs
Ability to work under stress and pressure, and to adjust to different situations
Ability and eagerness to work with different cultures
Ability to make suggestions
Commitment to humanitarian principles