Finance & Administration Assistant – PUI Retour vers les opportunités

The association leads, on average, 190 projects each year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 5 million people in 21 countries – in Africa, Asia, Middle East, Eastern Europe and France.

PUI is launching a health intervention in Benghazi which aims to improve access to quality healthcare for populations affected by the ongoing conflict in Benghazi and its surroundings.

• Finance Management: 
• Human Resources Administrative management
• Support administration management

• Responsible of Tunis Coordination cashbox and cash payments
• Ensure proper financial/procurement management in respect of the local financial and tax regulations (Tunisian and Libyan)
• Ensure the payment of monthly Taxes and Social Security under supervision of FAO to local administration departments
• Ensure quality accounting vouchers and proper archiving system in coordination/field levels 
• Fill Cashbook and Accountancy tools monthly under the supervision of FAO and FAC
• Print Accounting Vouchers and match with related invoices and procurement files
• Ensure the first check of the procurements files and invoices at Coordination and field levels.
• Responsible of the good electronic archiving system: Scanning accountancy vouchers,invoices,procurement files
• Archive the scanned vouchers, invoices and procurement files and send the original documents to HQ

Human Resources management:

• Prepare and/or gather supporting documents related to each local and international staff HR personal folder
• Support travel arrangements for international, national staff and visitors by booking flights in a timely manner and circulate internally the follow-up document.
• Follow-up the procedure for all legal requirements for the international staff (Follow-up on Libyan visas, security clearance,Telex,Tunisian visas,residencies,work permits) 
• Responsible for preparing International and National staff timesheets on a monthly basis 

Support administration management

• Provide secretariat support for writing official letters and translations (from English, French to Arabic or from Arabic to English, French) 

In General, the Employee has to remain flexible and to perform other duties as required for the good running of the mission.

NB: This job description may be subject to modifications in the future, depending on the evolution of the activities. These modifications will then be defined and discussed between the Employee and PUI

• Being flexible, adapt easily to changes and reorganize priorities according to needs
• Ability to work under  stress and pressure, and to adjust to different situations
• Ability and eagerness to work with different cultures
• Ability to make suggestions
• Commitment to humanitarian principles